Administrative Assistant

Job brief

Our client is a premier digital infrastructure and data center EPC (Engineering, Procurement, and Construction) enterprise. With a powerful global project delivery footprint and an established domestic presence, they specialize in cutting-edge data center construction and intelligent system integration. To support the development of their Hong Kong business while elevate its administrative capabilities, they are looking for a proactive Administrative Assistant to anchor local office operations, establish localized management systems, and bridge communications with the headquarters.

Responsibilities

• Office Operations: Oversee daily administrative workflows, including facility maintenance, procurement, and vendor logistics to ensure a seamless workplace.
• Clerical and Document Management: Handle data entry, filing, meeting minutes, and report drafting to set up a standardized document management system.
• Front Desk and Liaison: Manage incoming inquiries, welcome visitors, and act as the primary contact for property management and local service providers.
• Financial Support: Assist with basic accounting tasks, expense reimbursements, and bank bookkeeping while aligning closely with the HQ finance team.
• Team Coordination: Support field tasks (bank runs, document submissions), internal event organization, and other ad-hoc tasks assigned by management.

Requirements

• Work Authorization: Must be legally authorized to work in Hong Kong without visa sponsorship.
• Education: Bachelor's degree or above (Administration, HR, or related fields preferred).
• Experience: 1+ year of office administration experience. Experience in new office setups or localization is a major plus! Outstanding fresh graduates are highly encouraged to apply.
• Language Skills: Fluent in Cantonese and Mandarin; professional working proficiency in written Chinese and daily office English.
• Core Competencies: Detail-oriented, organized, and highly proactive with strong communication and cross-team execution skills.