Facilities Coordinator - Maintenance (Mont Kiara)

Job Title: Facilities Coordinator (Maintenance)
Report To: Facilities Manager
Department: Facilities Management
Location: Kuala Lumpur
Job Type: Full Time

Job Summary:

The Facilities Coordinator (Maintenance) is responsible for overseeing day-to-day facility operations, routine building maintenance, technician dispatch, vendor management, and health & safety compliance. This role ensures a safe, efficient, and well-maintained physical work environment for all employees and visitors.

Key Responsibilities:

Technician Delegation & Site Coordination:

• Assign, schedule, and delegate daily maintenance tasks to on-site technicians and maintenance workers.
• Oversee and monitor technician workflows at site to ensure tasks are completed promptly and up to quality standards.
• Act as the primary point of contact for technicians, providing guidance on prioritization and emergency site responses. .

Routine Maintenance & Repairs:

• Perform regular inspections of the premises to identify maintenance needs, safety hazards, or equipment malfunctions.
• Coordinate daily repairs and preventive maintenance for HVAC, electrical, plumbing, security systems, and office equipment.
• Respond promptly to facility work requests and maintenance tickets submitted by staff.

Reporting & Paperwork:

• Prepare and maintain routine maintenance reports, incident logs, and equipment service histories.
• Process work orders, purchase requisitions, invoices, and service sign-off documentation for completed maintenance tasks.
• Document technician attendance, task completion rates, and performance tracking metrics.

Health, Safety, & Compliance

• Ensure compliance with local building codes, fire safety regulations, and workplace occupational safety standards.
• Assist in organizing emergency evacuation drills and maintaining first-aid stations and safety equipment.

Qualifications:

• Diploma or Degree in Facilities Management, Building Services, Engineering, or a related field.
• Minimum 2-4 years of experience in facility maintenance or a related role.
• Basic understanding of building MEP systems (Mechanical, Electrical, Plumbing) and workplace safety standards.
• Familiarity with Computerized Maintenance Management Systems (CMMS) or ticketing tools, alongside MS Office.
• Strong leadership, task delegation, written reporting, problem-solving, and communication skills.

• Willing to travel frequently between different sites.

• Possess a valid driver’s license and own transport (preferred).