Property Admin & Account Assistant (Butterworth, Penang)

JOB DESCRIPTION

Job Title: Admin & Account Assistant

Department: Property Management

Location: Butterworth, Penang

Job Type: Full time

Employment Status: Permanent

Overview

We are looking for a talented and experienced Admin & Account Assistant to join our team. The ideal candidate will have a strong understanding of the property admin & accounting system.

DUTIES & RESPONSIBILITIES

• To generate monthly/quarterly invoices for Service Charges, Sinking Fund and other miscellaneous charges in advance.

• Ensure that the invoices are sent/posted/emailed to the owners in advance (before the billing date).
• To send/email/post quarterly statements of accounts to the owners.
• To issue official receipts for payment received from owners based on emails from owners/online bank statements/walk-in owners/tenants.
• To monitor collections of Service Charges and Sinking funds and to issue reminders to defaulters on a timely basis. To follow up with phone calls or WhatsApp messages.
• To ensure follow-up action is taken on a timely basis (with the JMB/MCs consent) if defaulters fail to respond i.e. deactivating access cards/publishing a shame list on the notice board.
• To follow up scheduled installment payments with defaulters if any agreed/approved by the JMC.
• To generate payment vouchers and to upload the payment in online banking on a timely basis for the Building Exec to check and verify.
• Coordinate and liaise with the Head Office Accounts Department.
• To do proper controls for stock/stationeries.
• To handle general administration and typing.
• To liaise with suppliers/contractors and obtain quotations as documentary support for work orders.
• Attend meetings and prepare reports/memos if necessary.
• To assist the Building Manager/Building Executive in completing another relevant management task
• Any other related tasks or works assigned by JMB/JMC from time to time.

QUALIFICATIONS & JOB REQUIREMENTS

• Possesses at least a Degree in Real Estate Management or a Diploma in Accounting, Degree, Professional Certificate, or equivalent.
• Minimum of 2 years of relevant working experience.
• Proficient in MS Office and computerized accounting environment.
• A fast learner and willing to learn new tasks given.
• Excellent interpersonal and communication skills, able to work with all levels of staff.
• Proactive, independent, meticulous, attention to detail & under pressure within tight deadlines.
• English fluency is a must.

BENEFITS

• Competitive salary and benefits package
• Opportunity to work with a fast-growing company
• Challenging and rewarding work environment
• Opportunity to make a real impact on the company's success

APPLY ONLINE: Click the link to apply online: https://sepadu.my/jobs

ENQUIRIES: WhatsApp to +60197072330

Disclaimer: This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as