Virtual Assistant (Property Management & Executive Support)

About the Role

We are seeking a Senior Virtual Assistant with strong, hands-on Property Management experience to support an executive and a growing real estate portfolio. This is a fast-paced, high-ownership role combining property operations with executive-level administrative support.

This role requires autonomy, precision, and proactive problem-solving.
A minimum of 4 years of direct property management experience is mandatory.

Key Responsibilities

Property Management (Core Responsibility)

• Coordinate end-to-end residential and/or commercial property operations

• Manage tenant communications: onboarding, renewals, notices, and issue resolution

• Track rent, invoicing, arrears, and basic financial reporting

• Manage vendors and maintenance coordination

• Oversee lease documentation, compliance, and record-keeping

• Maintain accurate property management system records (AppFolio, Buildium, Yardi, or similar)

Executive & Administrative Support

• Calendar and inbox management with prioritization

• Meeting coordination, agendas, and follow-ups

• Document preparation, reporting, and task tracking

• Research and ad-hoc executive support

Technology & AI

• Use AI and automation tools to streamline workflows, draft communications, and improve efficiency

• Quickly adopt new tools and systems

Required Qualifications

• 4+ years of hands-on Property Management experience (non-negotiable)

• Experience supporting executives or senior leaders

• Strong knowledge of real estate operations and terminology

• Excellent written and verbal English

• High attention to detail and ability to manage multiple priorities independently

• Proficiency with Google Workspace and/or Microsoft Office

• Practical experience using AI and automation tools

Nice to Have

• Experience with real estate investors or property management firms

• Familiarity with U.S., UK, or EU property practices

• Experience working remotely with international teams

• Experience with Notion, Asana, ClickUp, or similar tools

What We Offer

• Fully remote role

• Competitive, experience-based compensation

• Long-term growth opportunity

• Exposure to real estate operations and executive decision-making

How to Apply

Submit:

• CV/resume

• Brief cover note highlighting property management experience

• Examples of tools or systems used

Applications without proven Property Management experience will not be considered.