Executive Assistant – Remote

Company: Seamless Assist
Location: Remote | PST- EST Schedule
Employment Type: Full-Time

Role Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support in a fast-paced remote environment.

This role focuses on structured communication, executive productivity, and reliable day-to-day coordination. The ideal candidate is detail-oriented, dependable, and comfortable working independently while maintaining high professional standards.

This position requires availability during Pacific Standard Time (PST) business hours and a minimum English proficiency level of B2+.

Key Responsibilities

Executive & Administrative Support

• Manage executive calendars and scheduling across time zones

• Organize and prioritize inbox communications

• Draft professional emails and correspondence

• Prepare reports, presentations, and documentation

• Track deadlines and follow-ups

• Coordinate meetings, agendas, and minutes

Operational Coordination

• Maintain structured digital filing systems

• Support cross-functional communication

• Conduct research and compile information for decision-making

• Track expenses and basic documentation

AI & Productivity Tools

• Utilize AI tools (ChatGPT or similar) for drafting and summarizing

• Support workflow organization using modern productivity platforms

• Maintain organized digital systems

Required Qualifications

• 1–3 years of Executive Assistant or Administrative experience

• Availability during PST - EST business hours

• Minimum English proficiency: B2+

• Strong organizational and multitasking abilities

• Proficiency in Google Workspace or Microsoft Office

• Ability to work independently with minimal supervision

• High discretion and professionalism