Virtual Assistant (Property Management & Executive Support)

About the Role

We are seeking a highly experienced Virtual Assistant with strong Property Management expertise to support a dynamic executive and growing real estate portfolio. This is a senior, fast-paced role that blends hands-on property management operations with broader Executive Assistant responsibilities.

The ideal candidate is detail-driven, proactive, tech-savvy, and comfortable operating autonomously. You must have atleast a total of 4 years experience as a VA with a direct property management experience 

Key Responsibilities

Property Management (Core Responsibility – Must Have)

• End-to-end coordination of property operations (residential and/or commercial)

• Tenant communication: inquiries, onboarding, renewals, notices, and issue resolution

• Rent tracking, invoicing, arrears follow-ups, and basic financial reporting

• Vendor management: sourcing, onboarding, scheduling, and follow-ups

• Maintenance coordination and issue tracking

• Lease management, documentation, and compliance tracking

• Property management system updates

Executive & Administrative Support

• Calendar and inbox management with strong prioritization

• Meeting coordination, agendas, and follow-ups

• Document preparation, organization, and reporting

• Task and project tracking across multiple priorities

• Research and ad-hoc executive support as needed

Technology & AI Enablement

• Use of AI tools (e.g., ChatGPT, Notion AI, automation tools) to:

  • Improve workflows and documentation

  • Draft communications and reports

  • Optimize task management and efficiency

• Comfortable adopting new tools and systems quickly

Required Qualifications (Must Have)

• Minimum 4 years experience with a hands-on Property Management experience

• Proven experience supporting executives or senior leaders

• Strong understanding of real estate operations and terminology

• Excellent written and verbal English communication skills

• High attention to detail and strong organizational skills

• Ability to manage multiple priorities independently

• Proficiency with Google Workspace and/or Microsoft Office

• Working knowledge of AI tools and automation (practical use, not theoretical)

Preferred Qualifications (Nice to Have)

• Experience supporting real estate investors or property management firms

• Familiarity with U.S., UK, or EU property management practices

• Experience working remotely with international teams

• Background in process improvement or operations

• Experience with CRM or task management platforms (Notion, Asana, ClickUp, etc.)

What Were Looking For

• A self-starter who anticipates needs and solves problems proactively

• Someone comfortable in a dynamic, evolving role

• A professional who values accuracy, confidentiality, and ownership

• A long-term team player who thrives in a remote environment

What We Offer

• Fully remote role

• Competitive compensation based on experience

• Long-term growth opportunity

• Exposure to real estate operations and executive decision-making

• A results-driven, professional working environment

How to Apply

Please submit:

• Your CV/resume

• A brief cover note highlighting your property management experience

• Examples of tools or systems youve used in property management or executive support

Applications without demonstrated Property Management experience will not be considered.