Executive Assistant (Real Estate Industry)

About the Role

We are seeking a highly experienced Executive Assistant to provide strategic, high-level support to senior leadership. This role goes beyond traditional EA responsibilities and requires hands-on experience supporting real estate operations, transactions, or property-related executives.

The ideal candidate is proactive, detail-oriented, commercially astute, and comfortable operating in a fast-paced, high-accountability environment.

Key Responsibilities

• Provide comprehensive executive support including calendar management, inbox management, meeting preparation, and travel coordination

• Act as a trusted right hand to the executive, anticipating needs and managing priorities with discretion

• Support real estate-related activities such as:

  • Coordinating property transactions, leases, or development projects

  • Liaising with brokers, attorneys, property managers, and internal stakeholders

  • Managing documentation, contracts, and compliance timelines

• Prepare reports, presentations, and briefing materials

• Track deadlines, action items, and key deliverables across multiple projects

• Handle confidential information with the highest level of professionalism

• Streamline administrative processes and improve operational efficiency

Required Qualifications

• Minimum 5 years of experience as an Executive Assistant supporting senior leaders

• Direct experience in the real estate industry (commercial or residential) is required

• Strong organizational and time-management skills with exceptional attention to detail

• Excellent written and verbal communication skills

• High level of discretion, judgment, and professionalism

• Proficiency in Microsoft Office and/or Google Workspace; familiarity with real estate tools or CRM systems is a plus

Preferred Attributes

• Experience supporting C-suite or founder-level executives

• Ability to work independently and manage competing priorities

• Strong stakeholder management and relationship-building skills

• Solutions-oriented mindset with a proactive approach

Why Join

• Opportunity to work closely with senior leadership in a dynamic real estate environment

• High-impact role with visibility and trust

• Competitive compensation commensurate with experience

To Apply:
Please submit your resume and a brief cover note outlining your executive support and real estate experience.