Senior Admin Executive (Clark Quay)

Grants Administration & Management

• Engage applicants to explain grant objectives and address queries

• Process Harmony Fund applications end-to-end (assessment, communications, approvals, project monitoring, and grant disbursement)

• Maintain grant registry and tracking, report grant data, optimise workflows

• Support reviews and streamlining of grant administration processes

Secretariat Support

• Manage meeting schedules for senior management

• Assist with committee meeting logistics (attendance, venue prep, materials, refreshments)

• Prepare contracts, appointment letters and coordinate security clearances

Project Administration

• Review incoming documents and liaise with agencies and external partners for input

Other Duties

• Support ad-hoc administrative needs when required

Requirements

• Strong written and verbal communication

• Meticulous, organised and process-oriented

• Good analytical skills with ability to evaluate proposals and make recommendations

• Proficient in IT and administrative tasks

• Minimum 1-2 years or more than 3 years of experience

• Degree in Arts & Social Sciences, Humanities, Communications, Business, Arts/Heritage Administration or related fields

12 months contract (Mid Feb 2026)

42 hours per week

Hybrid Work Arrangement.

** We regret to inform only shortlisted candidates will be notified.