Procurement Officer

Job brief

We are currently seeking a dedicated Procurement Officer to manage the end-to-end supply chain, source corporate equipment, and coordinate critical technical parts deliveries across our shore offices and fleet crucial to our company's objectives.

Responsibilities

• Source, evaluate, and purchase technical spare parts, marine stores, and provisions for the fleet, alongside corporate assets, IT hardware, and general office supplies for shore operations.
• Monitor and maximize procurement cost-efficiency metrics, including corporate/vessel budget variances, vendor lead times, and global freight/logistics costs.
• Coordinate with internal departments (Technical, HR, IT) and shipboard crew to clarify requirements and ensure the correct items are ordered for office and fleet use.
• Perform routine vendor performance evaluations and regular price audits to build a reliable and competitive local and international supplier network.
• Act as the logistical first responder for urgent vessel supply requests, dry-docking requirements, and unexpected corporate office equipment failures.
• Come up with insights by studying global maritime and local market trends, monitoring price fluctuations of raw materials, electronics, and shipping freights.
• Identify and resolve supply discrepancies, short-shipments, office inventory shortages, or customs clearance bottlenecks in international ports.
• Align procurement workflows and delivery documentation with international maritime codes and local corporate tax/customs regulations.
• Communicate with clients, local and international suppliers, port agents, and onboard crew intermittently to provide budget transparency, track order status, manage delivery schedules, and clear invoices.
• Employ best practices when managing purchase order (PO) lifecycles, maintaining office/fleet inventory databases, and ensuring strictly ethical procurement practices across the company.
• Develop, analyze, and customize internal procurement dashboards or vendor matrixes to automate reporting workflows and track spending patterns across both shore and sea operations.
• Test, deploy, and continuously upgrade inventory data records within the ship management software to improve the purchasing efficiency of corporate and fleet operations.

Requirements

• Minimum Bachelor's Degree in Management, Accounting, Logistics, Business Administration, Marine Engineering, or related field
• 2–3 years of demonstrated experience in Procurement, Purchasing, or Supply Chain Management 
• Strong client relationship management, negotiation, contract review, and hands-on inventory tracking skills (both for office facilities and fleet supplies)
• Demonstrable experience in processing high-volume Purchase Orders, tracking delivery lead times, and managing multi-tiered vendor databases