Indirect Purchasing Officer

Job title: Indirect Purchasing Officer
Company: Multinational Engineering Company
Area: Ulaanbaatar, Mongolia

Contract length: 3+3 months

Main Responsibilities:

Environment, Health & Safety:

• Comply with all EHS policies, procedures, and safe work practices to support a Zero Harm workplace.
• Take reasonable care of personal health and safety and ensure actions do not adversely affect others or the environment.
• Comply with Anti-Bribery & Corruption requirements and conduct all business with integrity.
• Ensure the effective implementation of the Safety & Environment Management Plan, including the use of the Take 5 system.
• Actively participate in audits, task observations, risk assessments, and safety initiatives.
• Ensure personnel have access to required safety training, procedures, work instructions, and risk assessments.
• Ensure work is performed in accordance with applicable client and company standards and procedures.

Key Responsibilities:

• Independently manage daily indirect purchasing activities, including sourcing, purchasing, expediting, and order follow-up.
  
• Coordinate the full quote-to-buy process in line with purchasing policies, approval requirements, and internal controls.
  
• Ensure purchase orders are accurate, compliant, and processed on time with correct pricing, terms, and master data.
  
• Monitor outstanding orders and proactively follow up with suppliers to ensure timely delivery and resolve issues.
  
• Maintain effective relationships with approved suppliers, internal stakeholders, and regional purchasing teams.
  
• Ensure available supplier agreements and contracts are properly utilized.
  
• Support supplier performance monitoring across cost, quality, delivery, and service.
  
• Act as the key local contact for indirect purchasing matters.
  
• Identify opportunities to improve cost efficiency and reduce total cost of ownership.
  
• Ensure compliance with the Code of Conduct, EHS, Anti-Bribery & Corruption, and purchasing governance requirements.
  
• Identify and escalate purchasing risks and operational issues when required.
  
• Support continuous improvement of local purchasing processes and guidelines.
  
• Provide purchasing data and analysis for reporting, audits, and internal reviews.
  
• Support inventory control, payment-term compliance, and overall operational efficiency.
  
• Maintain ethical, compliant, and sustainable supplier relationships

General Requirements:

• Minimum of 3-5 years' experience with procurement function
• Bachelor's degree in business administration
• Proficient with relevant IT applications such as M.S. Office and ERP system.
• Strong commercial analysis and numeracy skills.
• Ability to develop, negotiate and administer supplier contracts.
• Excellent communication skills with the ability to build a strong rapport with our customers and internal stakeholders.
• Ability to plan, control and organize daily workload.
• Ability to communicate effectively in English, both orally and in writing.
• High attention to detail, strong follow-through, and sense of accountability

If you are interested in this role, please send your updated CV to gunbold@scc.mn or contact me at 9966-3800.