Administrative Associate

Job title: Administrative Associate
Company: Global manufacturing company
Location: Ulaanbaatar, Mongolia

Role purpose:

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function, or other organizational leader/group

Responsibilities:

- Provides administrative support by conducting research, preparing statistical reports, and addressing routine to complex information requests
- Gathers, compiles, and verifies information and enters it accurately into documents such as reports, presentations, or forms; and office systems such as databases or spreadsheets
- Completes data collection, data entry, and report generation on various departmental-related activities
- Performs associate functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
- Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately
- Prepares documentation for payment of vendors, suppliers, and other third parties as applicable; submits documentation and enters payment requests into the accounting system; responds to accounts payable and payees inquiries
- Participates as a team member on departmental-related business improvement assignments and projects as needed
- Performs other routines for complex administrative activities as needed per the established procedures of the organization and/or department

Requirements:

- Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals
- Action-oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
- Customer focus - Building strong customer relationships and delivering customer-centric solutions. Ensures accountability - Holding self and others accountable to meet commitments
- Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities by illustrating data visually, including reports and dashboards
- Data Analytics - Discovers, interprets, and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks, simultaneously applies statistics, data validity, data visualization, and problem-solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data-driven business decisions
- High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations
- This position may require licensing for compliance with export controls or sanctions regulations

If you're interested in this role, please send your CV to temuujin@scc.mn and contact me at 9973-3633.