Site Admin Officer

Job title: Site Admin Officer 

Company: Foreign-invested gold mining

Area: Dornod, Mongolia 

Job description:

The administration officer will work under the Human resources manager and will be responsible for the sitebased employees administration work.

Key functions
The specific areas of responsibility of the role:
- To ensure that all company-related official documents on-site are properly controlled and managed under the ISO implementation. This includes implementing a system for tracking and storing documents, and regularly reviewing and updating the documents as necessary.
- To maintain up-to-date records to ensure all departments are in compliance with ISO standards, internal procedures, and government-approved checklists.
- Manage and control the annual company archive on-site and assist with other departments under the ISO standard, internal procedures, and the Administration and Procurement Department guidance at the end of the year.
- Filing, copying, binding, and scanning mining-related documents when necessary and archiving departments monthly log sheets and morning toolbox meeting records.
- Receive and submit company documents on-site and report them to necessary departments.
- Work closely with the Travel Coordinator for visitors when entering the site. Record visitors detailed information and provide required information to visitors before they arrive.
- To inform and get approval from the General Manager Services and inform it to related departments.
- Greeting and assisting visitors to the office such as access to the Network and other communication utilities, letting them use the desk temporarily if necessary
- Must work under ERP system requirements
- Management of office equipment and monitor regular consumable stationery level and order it.
- Assist colleagues in translation, printing, copying, and scanning jobs whenever necessary.
- Print and bind prestart checklists for the company for all vehicles and make them used, File certifications and insurance-related documents of all vehicles
- Translate Mongolian emails which were sent to Foreign managers.
- Translate synchronously and correctly the discussions and conversations between foreigners and internal workers at every moment when necessary

Requirement

- Bachelors degree in business administration or related field or above degree
- Three years of administration work experience
- Ability to work with several projects simultaneously and to manage multiple priorities effectively
- Demonstrated proficiency with word processing, database management spreadsheet software, and
Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook, etc.)
- Ability to deal with and maintain confidentiality required in all aspects of the position
- Fluency in English both in written and oral

Contact: +976 85000456; anuujin@scc.mn