Junior Fin/Ops Assistant

Job Summary:

The Junior Fin/Ops Assistant will provide support to the Finance and Operations team in a variety of tasks, contributing to the efficient and effective functioning of the department. This is an excellent entry-level opportunity for a motivated and detail-oriented individual looking to develop their skills in a fast-paced environment.

Responsibilities:

• Financial Support:
  • Assist with basic bookkeeping tasks, including data entry and record keeping.
  • Process invoices and payments, ensuring accuracy, timeliness and governance.
  • Assist with the preparation of financial reports (management) and statements.
  • Reconcile bank statements and other financial documents.
  • Support the preparation for audits.

• Operational Support:
  • Assist with procurement processes, including creating purchase orders for software and hardware purchases.
  • Manage and maintain office supplies and equipment.
  • Provide administrative support to the Operations team as needed.
  • Assist with the coordination of office events and meetings.
  • Maintain and organize company records and files.

• Resourcing Duties:
  • Assist with the recruitment process, including sourcing candidates, posting job openings, and screening CVs - Following up with the recruitment agencies on the specific positions
  • Conduct initial vetting of candidates skillsets skills matching to job specification.
  • Assist with the onboarding of new employees, including preparing paperwork and coordinating training.
  • Maintain employee records, ensuring accuracy and confidentiality.
  • Support the administration of employee benefits programs.
  • Assist with scheduling and coordinating interviews, meetings, and appointments.
  • Support the preparation of payroll.

• General Administrative Support:
  • Document Preparation and Communication (Word & PowerPoint Proficiency): Drafting and formatting professional correspondence, memos, and other documents using Microsoft Word.
  • Assisting in the creation and formatting of presentations using Microsoft PowerPoint for internal and external stakeholders.
  • Maintaining accurate and organized records of communication.
  • Assisting with the distribution of financial information to relevant parties.

Qualifications:

• High school diploma or equivalent; some university coursework in accounting, finance, or business administration is preferred.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to work independently and as part of a team.
• Good communication and interpersonal skills.
• Basic understanding of accounting principles is a plus.

Preferred Skills:

• Experience with Quickbooks & SAP
• Familiarity with office procedures.