Office Assistant/ Data Management

Saint Mary's High School is looking for a Data Management/ Office Assistant.

Position Summary:

Data Management/Office Assistant is responsible for routine data entry and providing administrative and database support in the areas of constituent and gift management and acknowledgements.

Essential Job Duties & Responsibilities:

• Gather and input constituent information in database to ensure all records are accurate and current.

• Must be able to identify inconsistencies/errors in data information that need to be addressed.

• Must have above average skills in excel with emphasis on mail merging and personalizing donor specific information.

• Export statistical data from database for fundraising activities and create lists and reports with minimal supervision.

• Accurately enter and process all contributions and create receipts and thank you letters.

• Create donation forms for online giving and download online transactions into constituent records.

• Monitor BBMS accounts.

• Email Finance Office BBMS disbursement reports based on BBMS schedule.

• Become familiar with RE NXT.

• Monitor possible duplicates from RE NXT and update records in database view.

• Working with Database Administrator, is responsible for Database Hygiene:

• Run Health ScoreCard (Data Health Center)

• Run Email Finder, Address Finder, Deceased Finder, People Finder (new), Enterprise Data Quality (EDQ)-finds missing constituents.

• Run Duplicate Constitute Report and merge duplicate constituents.

• Clean up database by creating and running queries of missing biographical and address information and update records with correct information.

• Enter all new alumni and new parents.

• Maintain and monitor/track ongoing list of all scholarships including donor information, donations, recipients and allocations.

• Work with Finance to keep an accurate up-to-date list of new and dropped recipients and changes in allocations.

• Create and mail thank you letters for all donations managed by Advancement.

• Give a report at weekly department meet

***BLACKBAUD EXPERIENCE PREFERRED***