Office Manager
Job Description:
Our client is a leading garden design, landscape build, and maintenance company with over 25 years of experience. They work on a diverse range of projects, from residential garden designs to large-scale commercial landscapes and are looking for a calm, focused, positive and out-going administrator who can work under own initiative in a dynamic team.
Responsibilities
- Set up and manage all office procedures for the efficient running of the business administration.
- Collect and analysis site diaries and time sheets for all staff and crews.
- Ensure payroll information is available and correct for bi-weekly payments.
- HR & Staff; related matters, manage holiday scheduling, staff uniforms, staff training etc.
- Purchasing Assist in sourcing of products of the right quality and price, process purchase orders and payments.
- Fleet and Asset management, record all the companies assets, ensure that they are managed and serviced regularly, all sign writing and branded correctly.
- Excellent ability to manage databases of Suppliers, Customers, leads & products.
- Sales & marketing support, manage and update leads list, monitor and manage all paperwork and procedures relating to the sales process.
- Monitoring of maintenance and construction crews, ensure that all contract related paperwork is supplied to the office on a daily basis to enable the production of accurate weekly reports.
- Maintenance of holiday calendar; must be proficient on Outlook and understand the calendar process.
- Support management with high levels of administration.
- Extensive travel management (flights, hotel bookings, car hire etc.)
- Customer Care, ensure that our customer communications are timely and pleasant.
- Book Keeping: Efficient knowledge in Quick books, processing of customer and supplier invoices, bank transactions, recording & reconciling.
- Key Accountabilities, Indicators of Effectiveness
- Book Keeping
- Monthly Management Reports
- Up to date listings & reports for weekly finance meeting
- Purchasing Purchase orders
- Maintain preferred supplier list with alternatives.
- Source materials of the correct quality at a great price
- Issue and process purchases
- Office Administration
- Up to date information
- Efficient use of time
- Ability to priorities
Required Skills:
Running Indicators Staff Training Analysis Office Administration Asset Management Bookings Sourcing Purchase Orders Purchasing Travel Writing Payroll Databases Construction Payments Materials Suppliers Scheduling Administration Finance Maintenance Marketing Business Sales Training Management