Senior Administrative Officer/Senior Sales Administrative Officer

I. Invoice Issue:
- Handle on issue invoice for all AVIS brand short term
- Check and verify rental contract from sales team and make sure to have complete set for invoicing
- Check and verify driver trip record for driver expense and cost to charge to customer (driver PD, OT, fuel, other expense)
- Issue invoice and SPS charge to customer no longer that 2days after trip
- Prepare invoice for GM approval with complete reference attached
- Arrange invoice delivery to customer within 3days after invoice issue (support by messenger)
- Submit invoice to finance with complete set as time set
- Make sure to have invoice daily record and filling in share point (every invoice must be scan for filing)
- Make sure to issue all invoice within the same month rental and accrue revenue by every month end as time set
- The accrue revenue must be issue invoice by the following month
- Work close with finance to check and confirm every month end invoice report
- Direct to customer for any invoice concern
II. Procurement and Purchasing
- Follow procurement policy for every asset purchasing
- Control PR/PO and purchase contract
- Checking all related/support document for filling and submit to finance department
III. Expense and Cost Control
- Prepare cash advance for purchasing and make proper clearance
- Support other department for purchasing and preparing payment request, travel claim and other claim by checking all related support document
- Ensure all expense are accrue on time and accurate for PP and SR site
- Work close with finance department to have good process for cash flow at PP and SR site
- Making accuracy cash count at least once a month
IV. Driver PD pay
- Be aware of driver occupancy and day to day trip to estimate expend, prepare monthly cash advance for driver PD (monthly rental and long trip rental)
- Pay PD for driver by the schedule set (3times per week) and preparing claim to make sure having enough cash to use
- Control per diem expend and make sure there is no duplicated of payment
V. Other Administrative Task
- Making weekly expenditure report and send to Admin Manager every Friday
- To ensure office environment have hygiene and tidy
- Stationary request and stock control
- Prepare insurance and health care claim for staff.