Accounting Manager

Direct Report : Finance Manager 

Job Responsibilities:

1) FUNCTIONAL RESPONSIBILITIES

1.1) Financial Reporting

- Preparation of the Year End Statutory Financial Statements and liaise with External Auditors [together with PR&FA Mgr]

- Support PR&FA Mgr in preparation of the Year End EFG Group Consolidation Pack

- Prepare Monthly RPT input into TM1

-Support PR&FA Mgr with commentary on Monthly Financial report

1.2) Transaction Processing and Financial Databases

- Manage the transaction processing for all Accounting information and related ledgers and sub-ledgers, except for FA & Inventory.

- Manage and maintain updated Financial databases/master files.[see 1.3) re LSNav Master files]

1.3) LS Nav Masterfiles

- Manage the G/L Chart of Accounts and communicate with Thailand re any new GL CoA and blocking of GCoA’s not required.

- Manage A/R Customer Masterfile

- Ensure System Dimensions are properly used/completed and communicate with Thailand re any changes.

1.4) Month End Processes

- Manage Month End Checklist/Processes, ensuring timely completion of all Month End tasks/processes

- Review/approve all G/L Reconciliations and ensure reconciling items properly processed and all discrepancies resolved.

- Review/approve/sign off all Bank Reconciliations and ensure reconciling items properly processed and all discrepancies resolved.

- Process/approve Month End General Journals including Accruals, Prepayments - Run Month End Revaluation Process and ensure all other Month End processes are run.

- Run Month End [and Year End] close processes.

1.5) Payment Processes

- Review/approve payment processes, including Purchase Orders, Payment Journal …etc.

[Note: A/P Fixed Assets payments are prepared by PR&FA Manager and Approved by Cost Accounting Mgr]]

[Note: A/P Inventory payments are prepared by Cost Accounting Mgr and Approved by PR&FA Manager

- Review/approve all Expense Payments

- Agree with Cashier/RMAC Treasury Manager on prioritizing payments.

1.6 Sales Process and Cash/Voucher/Coupon Collection

- Verify/review Sales Reports/Journals for Brands/Stores and ensure correctly input in LSNav including Dimensions, Sales classifications ..etc [these will be prepared/approved by Accounting Supervisor]

- Ensure Collections [cash vouchers, coupons, pi-pay ..etc] are reconciled to Sales.

- Monitor Accounts Receivable and follow up to ensure collection within credit term.

[Note: Sales to Saji Bumi/EMCAT are handled by Cost Accounting Manager]

1.7 Petty Cash:

- Ensure Petty Cash floats operated on an Imprest System.

- Ensure petty cash expenses correctly posted to the G/L [Note: For Petty Cash used for inventory purchases pass to Costing Team for posting.]

1.8 Process Documentation [SOP’s] and Process Improvements

- Establish a Plan/Program and progressively develop and document Standard Operating Processes [SOPs]

- Work with the Finance Team to review and drive process improvements focused on increased efficiency and enhanced internal control

1.9) Internal Control

- Ensure compliances with Standard Operating Processes [SOP’s]

- Agree with GM and CFO appropriate Bill of Authority and monitor to ensure compliance

- Ensure appropriate Segregation of Duties to provide check and balance

- Ensure Month End Checklist in place and complied with for key reconciliations (eg. Bank A/c’s, ..etc) and other Control A/c’s

- Follow up on any Internal Audit Reports and External Auditors Management letters and ensure identified weaknesses addressed in a timely manner.

- Ensure surprise cash count are performed at all stores and head office

1.10) Other

- Review the Lease Agreements and calculate and post straight line adjustments

- Alert GM about expiring leases for decision to continue or exit.

- Calculate the Franchisee fee and ROH base actual sales and revenues

- Calculate and monitor the other revenue are rebated from Coca and Pepsi

1.11) Supervise/Develop and Lead Accounting Team

- Supervise, support and develop/coach the Accounting Team

1.12) Treasury/Cash Management

[EFG Treasury and Cash Management is the responsibility of the RMAC Treasury Manager and EFG Accounting Manager]

- Provide necessary Cash Flow Inflow and inter-group Outflow information/forecasts to RMAC Treasurer so that the RMAC Treasurer can prepare Weekly/Monthly Cash Flow forecasts and ensure adequacy of Bank Facilities

- Contact Banks with regard Operations and other [pi-pay, Acleda, ABA, POS …etc] issues [exclude Loans]

1.13) Taxation [Indirect vs Direct]

[EFG Tax Returns and Tax Calculation is the responsibility of the RMAC Tax Manager]

- Calculate 1% Minimum Tax

- Advise re any Double Tax Agreement implementation [particularly with regard Withholding Tax [WHT]]

- Liaise with Tax Team with regards to WHT , VAT declaration and payment

- Support Group and RMAC Tax Manager with respect to Transfer Pricing studies/policies.

- Support RMAC Tax Manager/Team on finding documents required for Tax / Tax Audits ..etc.

- Review the agreement whether it is legally minimized tax expense

1.14) Risk Management and Insurance ]

- Advise Insurance Manager with regard store openings and closings and alert to HR about staff insurance that should be not continued.

1.15) Payroll Review and Postings to Cost Centres

[Proofing/checking that Payroll is correct is HR Responsibility including Cost Centre codes ..]

- Post monthly payroll files provided by HR

- Reconcile uniform deposit/ refund to match with GL.

- Post Payroll/Staff Costs/ Bonus Accrual/ Reversal [Note: Information not available to check correct cost centres /stores/brands …etc]

2. KEY RELATIONSHIPS/INTERACTIONS

2.1) Internal

- General Manager/Operations/Brand Managers/Marketing: with respect to:

- Monthly Financial Reviews

-  Business Planning, Budgeting and Forecasting

- Adhoc requirement from GM

- Tax Manager: with respect to:

- Submission ordering & delivery timing re new stores

- Rental contract and other agreement that are relevant to tax

- Treasury: with respect to:

> Cash Forecasting

> Bank Facilities

- Supply Chain: with respect to:

> product costing and ex-works to landed cost calculations

- Legal & Compliance Manager: with respect to:

> Contracts Review included Lease Contracts, Franchise Agreements, Sales & Purchase Agreements..etc

- ERP Project Manager: with respect to:

> Blueprint designed; GL mapping; allocation; report format

2.2) External & Group

- External Auditors

- Bankers

- Group Finance Thailand

- LSNav System Consultants:

3) KNOWLEDGE RESPONSIBILITIES: (key areas of knowledge the role is responsible for ensuring are kept up-to-date, e.g. company process and standards, technical knowledge, market knowledge, competitors etc.. Also consider how this role acts as a ‘subject matter expert’, sharing knowledge and expertise.)

- Financial Accounting: including IFRS, ..etc

- Management Accounting:

- Monitor and review department/ brand KPIs

- Inventory management

- Fixed asset management

4) FINANCIAL RESPONSIBILITIES/OUTCOMES: (key financial responsibilities under the administration of the role)

Key Outcomes to be delivered:

- Monthly [Internal] Management Reports: produced by …. Working day

- Monthly Group [TM1] Financial Report:s submitted by ….

- Year End Consolidation Pack

- Franchisors’ report

5) HR/PEOPLE RESPONSIBILITIES: (key staffing responsibilities of the role: approximate headcount and nature of the roles for direct line management reports, overall management reports, roles that functionally report to this post as well as responsibility for consultants, contractors, etc.)

- Functional Leadership:

Coaching and Developing: identify development needs and coach/mentor develop the team

- Staffing/Resources: identify resource level required to provide and recruit/develop resource to meet the need

- Influence Line Management:

- Identify staff succession planning and prepare staff development/ training plan

Job Requirement:

• Bachelor Degree/ in Finance & Accounting-Master will be Surplus
• Qualified Accountant [Pursuing study ACCA]
• ERP knowledge
• MS Excel and reporting tools
• Minimum 5 years experiences in a Management position within a significant finance function
• Supervisory/leadership/management skills
• Experience in the Food / FMCG business an advantage
• Experience in leading big diversified team
• Excellent knowledge of integrated ERP Systems
  
  
  Due to a large number of applicants, we will only be able to follow up with candidates who are shortlisted for an interview, and this will happen within 10 working days from the date of your application.