Job Openings Senior Executive Assistant (EGGS - 05312024 - FTSEA)

About the job Senior Executive Assistant (EGGS - 05312024 - FTSEA)

Position: Senior Executive Assistant

Number of hours : 40 hours/week

Schedule: EST


Tasks:

Executive Support

  • Coordinate and manage the CEO’s calendar/daily agenda, including meetings, appointments, and travel arrangements.

  • Prepare meeting agendas, documents, and presentations; take minutes during meetings and follow up on action items.

  • Handle the CEO’s correspondence, prioritize emails, draft responses, and manage communication with internal and external stakeholders.

  • Organize and maintain electronic filing systems, ensuring easy retrieval of documents.

  • Help plan and organize personal and business travel arrangements, including accommodations and itineraries.

  • Maintain clients’ database

  • Maintain the highest level of confidentiality with all sensitive information.

  • Create presentations and reports, as assigned


Financial Tasks

  • Assist in preparing and reviewing financial reports, budgets, and forecasts.

  • Monitor and manage the CEO’s expenses, including processing reimbursements and tracking expenditures.

  • Analyze financial data and create reports to support decision-making processes.

  • Prepare materials for investor meetings, manage communication with investors, and support fundraising activities.


Real Estate Tasks

  • Assist with the management of the company’s real estate portfolio, including leases, property maintenance, and tenant relations.

  • Conduct market research and analysis to support real estate investment decisions.

  • Support due diligence processes for real estate acquisitions and dispositions.

  • Review and manage contracts related to real estate transactions, ensuring compliance and timely renewals.


Strategic Support

  • Manage special projects and initiatives as assigned by the CEO.

  • Assist in the development and implementation of the company’s strategic goals and objectives.

  • Act as a liaison between the CEO and other executives, employees, remote team, and external stakeholders.

  • Prepare and present reports on key business metrics, project status, and strategic initiatives.

Requirements:


  • Proven work experience as an Executive Assistant or other relevant roles

  • Experience working with Finance and Real Estate

  • Familiarity with current technologies, like desktop sharing, cloud services, and VoIP (GSuite, Microsoft Office Suite, Zoom, Slack, Asana, Notion, etc.)

  • Proficiency in office software (e.g., Microsoft Office and Google Workspace).

  • Excellent organizational and time-management abilities.

  • Strong written and verbal communication skills.

  • Knowledge of online calendars and scheduling (e.g. Google Calendar)

  • Excellent phone, email, and instant messaging communication skills

  • Experience with basic social media management

  • Experience with basic digital marketing and content creation

  • Experience with client-facing tasks and handling phone calls

  • Invoicing system

  • Help with accounting and appointment setting

  • Managing inbox and website and inquiries

  • CANVA proposals

  • Ability to manage multiple tasks and prioritize effectively.

  • Discretion and confidentiality in handling sensitive information.


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