Job Openings Procurement Coordinator/Manager (MT - 04082026 - FTPCM)

About the job Procurement Coordinator/Manager (MT - 04082026 - FTPCM)

Position: Procurement Coordinator/Manager

Number of hours: 40 hours/week
Schedule: UK Time Zone

Key Responsibilities

Procurement & Commercial Management

  • Source, evaluate, and onboard OS&E (Operating Supplies and Equipment) suppliers across multiple categories

  • Lead pricing negotiations and manage commercial terms with vendors

  • Prepare and issue purchase orders aligned with budgets and timelines

  • Support tendering processes (RFQs - Request for Quotation, bid comparisons, supplier recommendations)

  • Ensure cost efficiency while maintaining quality and brand standards

Order Management & Documentation

  • Maintain accurate procurement records, including:

    • Purchase Orders

    • Contracts

    • Proforma invoices

    • Delivery notes

  • Track orders from placement to final delivery

  • Ensure alignment between specifications, quantities, and project requirements

Logistics, Shipping & Customs

  • Coordinate shipments from suppliers to final destination

  • Monitor delivery schedules and resolve delays proactively

  • Manage import/export processes, including customs clearance, duties, and documentation

  • Apply knowledge of Incoterms, freight structures, and landed costs

Inventory Planning & Operations

  • Support inventory planning (par levels, attic stock, demand forecasting)

  • Ensure timely delivery aligned with project openings and operational readiness


Supplier Management & Compliance

  • Monitor supplier performance (delivery, quality, cost)

  • Ensure compliance with quality and operational standards

  • Maintain and develop a strong supplier network

Project Coordination

  • Collaborate with Project Managers, Designers, and FF&E (Furniture, Fixtures, and Equipment) teams

  • Manage overlaps between Operating Supplies and Equipment and FF&E scopes

  • Maintain clear communication across stakeholders

Reporting & Controls

  • Prepare procurement and status reports

  • Track budgets vs. committed spend and flag risks early

  • Monitor critical path items and long lead-time risks

Qualifications

  • Proven experience in OS&E (Operating Supplies and Equipment) procurement within hospitality projects

  • Strong knowledge of international supply chains, logistics, and customs processes

  • Experience managing suppliers, contracts, and procurement workflows

  • Solid understanding of Incoterms and freight structures

  • Experience working with international suppliers is preferred

  • Strong negotiation and cost management skills

  • Highly organized with the ability to manage multiple projects and deadlines

  • Excellent communication and stakeholder management skills

  • High attention to detail with strong documentation and reporting discipline

  • Proactive, solution-oriented, and able to work independently

  • Comfortable working under pressure and tight timelines

  • Professional fluency in English (written and verbal)

  • Proficiency in Microsoft Office 365 (Excel, Outlook, Teams)



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