Volunteer Event Executive - BRIA (Brazil-Ireland Association)

Organisation Overview: BRIA is an initiative dedicated to supporting Brazilian professionals in Ireland in overcoming the challenges of seeking employment, advancing their careers, and integrating into the Irish job market. Our mission is to provide a support network, resources, and professional development opportunities to enhance Brazilians' professional profile and integration in Ireland.

Position: Volunteer Event Executive

Location: Remote / Hybrid (Brazil/Ireland-based applicants preferred)

Time Commitment: Part-time (flexible hours, approximately 3-5 hours per week)

Role Overview:

As the Volunteer Event Executive, you will lead BRIA’s efforts to help bring our events to life. You will be responsible for planning and executing both virtual and in-person events from start to finish, supporting our mission to build community and celebrate Brazilian culture in Ireland.

Key Responsibilities:

• End-to-End Event Planning: Plan, coordinate, and execute BRIA events (both virtual and in-person), ensuring alignment with brand standards and community goals.

• Project Tracking: Monitor event timelines, schedules, and logistics to ensure tasks are completed on time.

• Stakeholder Liaison: Communicate with partners, sponsors, vendors, and attendees to ensure all parties are aligned and engaged.

• Logistics Support: Help manage virtual and in-person event logistics, including venue coordination, tech setup, guest list management, and follow-ups.

• Documentation & Reporting: Prepare event briefs, schedules, run-of-show documents, logistics trackers, and post-event reports.

• Tool Implementation: Assist in the implementation and use of event planning tools, platforms, and resources.

• Creativity & Engagement: Bring fresh ideas to enhance event experiences and foster community involvement.

• Virtual Event Support: Host or co-host online events via platforms like Zoom, Microsoft Teams, or Webex, including technical setup, live troubleshooting, and session moderation.

• Team Collaboration: Work closely with the Events Manager and other team members to ensure smooth communication and execution.
  
  

Skills & Qualifications:

• 1–3 years of experience in event planning or coordination, ideally in corporate, nonprofit, or agency environments (volunteer experience welcome).

• Proven ability to manage multiple events simultaneously with strong attention to detail.

• Experience in managing both physical and virtual events.

• Confident using virtual event platforms (e.g., Zoom, Microsoft Teams, Webex), including live session setup and troubleshooting.

• Strong organisational and time-management skills.

• Effective communication skills in both Portuguese and English.

• Comfortable working independently and collaboratively in a remote, multicultural team.

• Ability to collaborate with a team in a dynamic, remote environment.

• Flexibility to occasionally volunteer evenings or weekends, depending on event schedules.

• A passion for culture, community, and creating engaging event experiences.

Benefits:

• Make a significant impact by helping Brazilian professionals enhance their career prospects and integrate into the Irish job market.

• Practical experience in international event planning and project coordination..

• A chance to grow your professional network across Brazilian and Irish industries.

• Flexible volunteer hours that suit your schedule.

• Opportunity to contribute to the growth and development of a meaningful initiative that supports professional advancement.

• The chance to develop valuable event management skills and boost your CV with international volunteer experience.