Office Administrator

PRIMARY PURPOSE OF THE JOB (SUMMARY)

• To be the initial point of contact for all enquiries into the office.
• To provide an administrative and support service to the team.

REQUIREMENTS

Coordinating daily office activities

- Cleaning Schedule & Control

- Refreshments & groceries – orders, availability and safe keeping.

- Kitchen and cleaning products control and order of groceries

- Supervise functions of 2x Cleaners

- Function coordination such as staff meetings and other.

- Incoming - outgoing mail, packages and courier.

- Air cons, lights etc. maintenance.

- Corporate gifts and ordering.

- Managing SLA with Canocopy

- Manage the MTC contract applications and renewals.

- Stationery – order for the different departments on BC

- Order all the pre-printed stationary (Delivery Notebooks for all Branches)

- Assist to create various orders on BC

- Managing the Petty cash

- Arrange travel bookings and accommodation.

- Corporate wear arrangements for staff.

General Administrative duties

- Renewal of Business subscriptions, fitness certificates and other

- Standardize filing systems – this includes recordkeeping and archiving

- Tender documents must be valid for tenders when needed

- Register for Delivery Notebooks.

- Washbay Manco scheduling

- Purchasing orders at request.

- Weekly stand-in schedule

- Tennaxia reporting

- Compile meeting reports.

- Maintain office safes.

- Compile and enhance PowerPoint presentations.

Assistance to MANCO

- Assisting with electronic diaries.

- Minutes of meetings, such as MANCO and OPSCO

- Booking of RAD Boardroom

- Assist with Travel & Expense claims

- General admin assistance for MANCO.

- Agenda, minutes and diarizing of meetings.

ADHOC Tasks

Any ad hoc work related task assigned to the incumbent by a MANCO member.



QUALIFICATIONS AND EXPERIENCE REQUIRED

• Bachelor's degree/Diploma (NQF7) in Business Administration or any relevant tertiary qualification.
• At least Five (5) years working experience in an administrative role
• Microsoft Office competency (Excel, Word and Outlook)
• Advanced PowerPoint skills
• Excellent communication skills
• Strong organising and multitask abilities
• Strong interpersonal relationships skills