Data Entry Clerk

Job details
Salary
$25 - $42 an hour
Job Type
Full-time Full Job Description
The Claremont Colleges Services (TCCS) is the shared services organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges located in Southern California. Today, TCCS is a nationally recognized educational model for academic support, student support and institutional support services to meet the needs of 6,300 students and 2,300 faculty and staff. Some of the more than 30 different services include: campus safety, a central library, health and counseling services, cultural centers, central bookstore, physical plant and facilities support, payroll and accounting, information technology, real estate, risk management and employee benefits.

TCCS is committed to offering a work environment that is supportive, collaborative, accountable and enjoyable. TCCS offers generous time off benefits, employer-paid retirement contributions, tuition remission benefits and professional development opportunities. Our employees also take advantage of discounted meals provided in the TCCS caf, regular employee events and an opportunity to work with exceptional colleagues.

NOTE TO APPLICANT: Please submit your resume and cover letter along with your application. You may submit both documents as one attachment in the My Experience section of the application under the "resume/CV" upload section, or as separate attachments. Once you submit your application, you will not be able to attach additional documents.

Job Posting Title:
Data Entry Clerk

Job Description:
Purpose of Position: Under general supervision, the Data Entry Clerk performs various clerical tasks to provide standard administrative and technical information and organizes data and information in the support of the work and services of Central Facilities Services.

Essential Functions:
The following are the essential duties and responsibilities the incumbent must be able to perform.

Enter billing information into the database system according to the shop and institution. Check for accuracy.
Identify and correctly process payment requests in the human resources information system (Workday HCM).
Retrieve data and/or produce various reports based on the types of data requested.
Close work orders when they are complete in a timely manner.
Manage the files for an entire truck fleet and work directly with the Department of Motor Vehicles on new purchases and transfer of titles on sales of vehicles.
Prepare purchase orders for all Special-Order items and submit to the vendor.
Work directly with vendors on all service calls.
Answer the telephone and direct calls to the appropriate department.
Sort mail, date stamp, and distribute.
Make space reservations for meetings and events.
Perform other related job duties as assigned.

Supervisory Responsibility

Number of Direct Reports: None Title(s) of Direct Report(s): Not applicable

Required Work Hours: The regular hours for this full-time position are 8:00 a.m. to 4:30 p.m., Monday through Friday. May be required to work holiday, weekend, and/or evening hours. Regular hours may vary due to the needs of the organization or business unit.

Qualifications

Required Qualifications: The following qualifications are required to perform the essential functions of this position, or the individual must be able to demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other qualifications not listed below.

Education : A high school diploma or the equivalent.

Experience : Data entry experience or related office experience

Knowledge, Skills, and Abilities :
Fluent language skills in English, including the ability to write with proper grammar, spelling, and business etiquette.
Spanish language skills are a plus.
Ability to perform data entry on a computer for prolonged periods of time. Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, and Teams.)
Ability to operate basic office equipment such as multi-line telephone, large-capacity printer, facsimile machine, etc.
Strong customer service skills and an ability to work effectively with diverse individuals.
Ability to present a neat and professional appearance and present self in a manner that reflects positively on the organization.
Ability to work in a safe manner and comply with all applicable OSHA and Cal/OSHA rules.
Dependability, strong work ethic, and a positive attitude.

Other :
Sit for prolonged periods of time.
Walk, stoop, and carry up to 10 pounds.
Dexterity to manipulate paper, hardcopy files, writing instruments, computer keyboard, copier, telephone, and other typical office equipment.
Must provide evidence of complete COVID-19 vaccination within 30 calendar days of hire, unless a medical or religious accommodation or exemption is requested and granted.

Preferred Qualifications: The following qualifications are preferred:

Some college coursework and/or clerical training.
Three or more years of related clerical or office support experience, including data entry.

ADA/OSHA:
This job description defines the essential job duties of this position. The Claremont Colleges Services expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

Disclaimer:
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, The Claremont Colleges Services will review this job description and make changes of business necessity.

Equal Opportunity Employer:
TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim to have the best available person in every job. TCCS prohibits discrimination based on race, color, religious creed (including religious dress and grooming practices), gender (including gender identity and gender expression), national origin or ancestry, genetic information, physical or mental disability, medical condition, marital status, registered domestic partner status, age, sexual orientation, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), military or veteran status, and status with regard to public assistance, or any other basis protected by federal, state or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics, or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.