Executive Assistant

Company Overview

It is an award-winning specialist business-brokering and M&A firm focused on supporting the purchase and sale of established, profitable businesses across North America. The company builds and maintains a tech-forward platform that supports brokers, buyers, and sellers through every stage of a business transition, with a strict mission to deliver the highest customer satisfaction ratings in the industry. Our workspace is built exclusively for top-performing go-getters who place an elite value on results, possess an unyielding attitude, and have made a personal declaration to have success as their only option. The culture values high performance, uncompromising reliability, consistency, and a solution-focused mindset — we move quickly, build new systems, and prioritize clear communication with clients and professional stakeholders.

Mission

We're looking for an exceptional, mature, and responsible Executive Assistant to provide vital administrative and operational support directly to the CEO. In this role, your core purpose is to handle routine administrative tasks and general operational workloads across 20-25 active business files, ensuring the CEO can maintain a dedicated focus on strategy and deal management.

This role is for highly reliable, detail-oriented professionals who bring structural stability and consistency to our daily operations. If you enjoy absolute ownership, solving problems creatively, and helping a tight-knit team deliver outstanding client experiences, you'll thrive here.

Key Responsibilities

Your daily tasks will vary, giving you room to learn, grow, and strengthen your skills while supporting the team with excellence.

• ​Serve as Executive Assistant to the CEO and support day-to-day activities with absolute self-direction.
• ​Manage the CEO's professional email accounts, communications, and daily calendar schedules efficiently.
• ​Execute accurate data entry, data extraction, and general pipeline updates within Zoho CRM.
• ​Administer, track, and manage ongoing deal files and activity for 20-25 active business files the CEO works on.
• ​Coordinate communication, timelines, and scheduling with key stakeholders, including clients, lawyers, accountants, bankers, appraisers, and inspectors—focusing heavily on information delivery and professional follow-up.
• ​Handle basic website management, landing page creation, and routine content updates on WordPress.
• ​Work directly with the CEO to implement long-term strategies, business workflows, and growth goals.
• ​Maintain meticulously organized deal files, track critical transaction milestones, and ensure timely follow-up on action items.
• ​Build and improve internal systems and processes, bringing proactive, reliable, and consistent execution to the administrative space.
• ​Use Zoho as our primary software platform to manage day-to-day operations and maintain data integrity.
• ​Maintain a highly proactive approach to tracking task commitments and managing external stakeholder requests.

Qualifications

• Years of Experience: Proven track record of long-term employment with 5+ years of experience in similar administrative support roles.
• ​CRM Tool: Zoho (Basic to intermediate experience required for data entry, navigation, and understanding workflows; note that this is an administrative support role, NOT a CRM specialist role).
• ​Softwares: Zoho, WordPress (Proficiency with website management and landing page updates is preferred but not a strict must).
• ​Industry Knowledge Required: Business brokering / M&A / transition of established profitable businesses.
• ​Specific Gender: No preference

Skills & Competencies

• Excellent written and verbal communication skills; ability to maintain elite professional relationships with high-level external stakeholders.
• ​Uncompromised reliability, consistency, and a strong work ethic are completely non-negotiable.
• ​Strong attention to detail, unmatched organizational capability, and flawless follow-through on commitments.
• ​General technical aptitude with the ability to learn new tools quickly and solve problems independently using AI and online resources.
• ​A mature, responsible, and family-oriented mindset that inherently prioritizes long-term operational stability over pure creative exploration.
• ​Open-minded to change, continuous learning, and rapid business growth.

Technical Requirements

• Own PC or laptop
• Reliable internet connection (wired connection recommended)
• Noise-cancelling headset and a quiet, professional workspace
• Proven technical competency to navigate CRM interfaces and handle website platforms smoothly.

Position Description

• Working Hours: 8.5 hours, from 3:30 PM till 12:00 AM Beirut Time
• Working Days: 5 days a week
• Days Off: Saturday and Sunday
• Work Location: Fully-remote, you can work from anywhere
• PTO (Paid Time Off): You may request time off anytime with advanced notice
• Salary Range: $1,200 - $1,600