Administrative Assistant

Remote Core Solutions provides outsourcing solutions. Our client companies range from small businesses to large corporations, and we pride ourselves on matching candidates with roles where they can thrive and make a significant impact.

About the role:

As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our client's business. You will be responsible for a variety of administrative and clerical tasks that help to streamline processes and support various departments.

Key Responsibilities:

• Schedule and manage appointments, meetings, and events, ensuring efficient time management.
• Handle incoming and outgoing communications, including emails, phone calls, and written correspondence.
• Prepare and edit documents, reports, and presentations with a high degree of accuracy and professionalism.
• Maintain and update databases, ensuring data integrity and confidentiality.
• Assist with the organization of office operations and procedures, including filing systems and office supplies management.
• Coordinate travel plans, including booking flights, accommodations, and transportation.
• Provide excellent customer service to clients, vendors, and internal team members.
• Support special projects and initiatives as needed

Qualifications:

• Proven experience as an administrative assistant, virtual assistant, or office admin assistant.
• High school diploma; additional qualifications as an Administrative Assistant, Executive Assistants, or Secretary are a plus.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), familiarity with office equipment and applications (e.g., e-calendars and copy machines).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• High degree of accuracy and attention to detail.
• Ability to work independently and solve problems efficiently.
• Preferred Skills:
• Experience with cloud-based software and tools such as Google Workspace, Trello, Slack, and other productivity tools.
• Experience in customer service roles.
• Knowledge of basic accounting and bookkeeping practices.