Effective Date: December 1, 2024

Recruitment Room ("we," "our," or "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, share, and safeguard your personal information when you use our career page powered by Manatal ("the Platform") to apply for job opportunities globally on behalf of our clients.

1. Scope

This Privacy Policy applies to all candidates ("you" or "your") who submit their personal information through the Platform to apply for positions we manage for our clients worldwide.

2. Information We Collect

We may collect and process the following types of personal data:

a) Information You Provide Directly

• Contact Information: Full name, email address, phone number, etc.
• Professional Information: Resume/CV, cover letters, employment history, education, certifications, skills, portfolio links, etc.
• Application Information: Responses to screening questions, preferences, and other information related to job applications.
• Other Personal Data: Information you voluntarily provide, including references or data shared during interviews.

b) Information Collected Automatically

When you access the Platform, we may collect:

• Usage Data: IP address, browser type, operating system, device identifiers, and activity on the Platform.
• Cookies and Similar Technologies: We use cookies to improve the functionality of the Platform. For more details, refer to our Cookie Policy [insert link if available].

c) Sensitive Data

Where applicable and only if explicitly required by law or necessary for specific roles, we may collect sensitive personal data such as demographic information, government-issued identification numbers, or health-related details (e.g., in compliance with diversity and inclusion initiatives or legal requirements).

3. How We Use Your Information

We process your data for the following purposes:

1. Recruitment Activities:
   • Match your qualifications to job opportunities with our clients.
   • Manage the application and interview process.
   • Communicate updates regarding your application status.
2. Compliance and Legal Requirements:
   • Meet obligations under applicable employment, anti-discrimination, and labor laws.
3. Improvement and Analytics:
   • Enhance user experience and Platform functionality.
   • Perform analytics to improve our services.
4. Consent-Based Activities:
   • Share your profile for roles you have expressly applied for or approved.

4. How We Share Your Information

We may share your personal data with:

a) Our Clients

• Your data may be shared with the clients hiring for the roles you applied for.

b) Service Providers

• Third-party providers who assist us with Platform management, data processing, and analytics (e.g., Manatal).

c) Legal Authorities

• If required by law, to comply with legal obligations, court orders, or to protect rights and interests.

d) International Transfers

• As our clients operate globally, your data may be transferred to and processed in countries outside your own. Where such transfers occur, we implement safeguards to ensure your data remains protected, such as Standard Contractual Clauses.

5. Retention of Your Information

We retain your personal data only for as long as necessary to:

• Fulfill the purposes outlined in this Policy.
• Comply with legal or regulatory obligations.
• Maintain a talent pool for future opportunities, unless you request deletion.

Retention periods may vary based on jurisdictional requirements.

6. Your Rights

Depending on your location, you may have the following rights:

• Access: Request a copy of the data we hold about you.
• Correction: Request corrections to inaccurate or incomplete information.
• Deletion: Request that we delete your personal data, subject to legal obligations.
• Objection or Restriction: Object to or request restriction of certain processing activities.
• Portability: Request your data in a structured, commonly used, and machine-readable format.

To exercise your rights, please contact us at info@recruitmentroom.net.

7. Security

We take appropriate technical and organizational measures to secure your personal data against unauthorized access, loss, misuse, alteration, or disclosure.

8. Third-Party Links

Our Platform may contain links to external websites or services. We are not responsible for the privacy practices of these third parties, and we encourage you to review their privacy policies.

9. Updates to This Policy

We may update this Privacy Policy from time to time. Changes will be communicated by updating the "Effective Date" above. We encourage you to review this Policy regularly.

10. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us at:

• Email: info@recruitmentroom.net

This Privacy Policy ensures transparency and compliance with global data protection standards, including the General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and other relevant frameworks.