Executive Personal Assistant

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About the role

Were seeking a challenge-driven and resourceful Executive Assistant to be the right-hand for our CEO and CTO, Evgeny and Alex, as they scale. This role demands strong administrative support skills, excellent organization, and outstanding communication abilities. Ideal for someone who is self-directed, well organized, and creative, you will play a crucial part in driving and scaling the business alongside our founding team.

What you'll be doing:

• Manage complex calendar scheduling with team members, customers, candidates, investors, and others, prioritizing the most sensitive matters.
• Organize and manage travel arrangements thoroughly, both international and domestic, including visas, hotels, flights, and conflict resolution.
• Organize business meetings and logistics, including scheduling, preparing materials, and coordinating with guests.
• Attend meetings, manage agendas, take notes, and track action items to ensure follow-through and keep priorities aligned.
• Provide support on recurring and critical projects, such as board meetings and press events.
• Triage and prioritize emails and inbound requests, addressing simple tasks promptly and escalating more critical issues as needed.
• Perform and coordinate personal errands as required, supporting the executive in their daily life.
• Organize and oversee personal obligations, including scheduling appointments and managing personal commitments.

What we are looking for:

• 3+ years of experience in a similar role.
• Were looking for someone who has supported an executive during work and personal growth.
• Proven track record in managing executive calendars, travel arrangements, and meeting logistics.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Expertise in Notion, Todoist, or similar task management software.
• Fluent in English and Russian.
• Excellent communication skills, both written and verbal.

What you need to succeed:

• High level of attention to detail.
• A proactive approach to problem-solving and process improvement.
• Ability to think ahead of needs.
• Adaptable to a fast-paced environment and flexible in meeting the changing needs of the executive.
• Ability to stay organized and maintain focus on agreed-upon priorities.



Interview Process

1 Recruiter / HR Call

• Screening Call: Initial conversation to assess basic qualifications and fit.

2 Take Home Test

• Test Task: Practical assignment to evaluate relevant skills.

3 Hiring Manager Interview

• Call with Operations Lead

4 Founder / CEO Interview

• Call with CEO and CTO: In-depth interview with company leaders to discuss vision, strategy, and cultural fit.

Location

Remote - Based in the EU

Must be fluent in English and Russian