Executive Administrative Assistant

Were seeking a highly organized and proactive Executive Administrative Assistant to support the day-to-day operations of an Immigration U.S.-based law firm. The ideal candidate will be detail-oriented, tech-savvy, and capable of handling both administrative and client-facing responsibilities in a fast-paced legal environment.

Key Responsibilities

Administrative & Operational Support

• Assist in daily operations and ensure smooth office workflow.

• Maintain and update staff and clients on USCIS notices and changes.

• Organize and name digital files into their respective folders; maintain file accuracy and consistency.

• Manage and update the office training manual as needed.

• Prepare letters of non-representation and requests to postpone interviews.

• Manage attorney schedules, plan weekly micro-meetings (30-45 minutes) and quarterly staff meetings.

• Maintain weekly reports on case workflows and team productivity.

• Manage court access and state/superior court links.

• Oversee backend document organization, perform file audits, and assist with online account creation.

Client & Case Support

• Conduct client interview preparations and assist clients with financing applications.

• Answer calls, take messages, and respond to voicemails professionally and promptly.

• Contact clients to collect documentation and follow up on pending requests.

• Assist in researching case law when needed.

Marketing & Communication

• Contact leads to schedule appointments and manage sales follow-ups.

• Manage marketing initiatives, including website blog content and Attorneys Corner podcast scripts.

• Update website content and ensure information accuracy.

• Respond to Google reviews and maintain a professional online brand presence.

Qualifications

• 1+ year of experience as an Administrative or Executive Assistant (legal background preferred).
• Strong knowledge of USCIS procedures and immigration processes is a plus.

• Excellent written and verbal communication skills.

• Highly organized with strong attention to detail and time management.

• Proficiency in Microsoft Office, Google Workspace, and case management systems.

• Ability to multitask and prioritize in a fast-paced remote environment.

Benefits

• Work 100% remotely with a dynamic U.S.-based law firm.

• Be part of a growing international team focused on collaboration and professional excellence.

• $1,000 USD monthly and growth opportunities.