CEO Office Manager

What will you do ?

1. Office Administration: Manages office operations, facilities, layout, reception services, and meeting room allocation to ensure efficient utilization of resources and smooth daily operations.

2. Budget and Cost Control: Develops and monitors the office administration budget, controls operational expenses, and implements cost-reduction initiatives to optimize spending and support management decisions.

3. Executive Support: Manages the COO's calendar, appointments, correspondence, calls, and contact database to ensure effective coordination of executive activities and timely communication.

4. Travel and Expense Management: Handles domestic and international travel arrangements, including tickets, accommodation, visas, transportation, per diem, and invoices, while coordinating expense settlements and reimbursements.

5. Meetings and Events Coordination: Organizes management meetings, client visits, and corporate events, including agendas, logistics, minutes of meetings, documentation, and follow-up actions to ensure effective execution.

6. Procurement and Office Supplies: Coordinates purchase orders across departments and manages the procurement of office supplies, stationery, printed materials, and business cards to ensure timely availability and adherence to internal procedures.

7. Vendor and Contract Management: Manages relationships with external vendors and suppliers, coordinates contract sourcing and follow-up with relevant departments, and maintains organized records of vendor and client contracts.

8. Reception and Logistics Management: Supervises receptionists, coordinates visitor reception and client hospitality, and manages messenger assignments, external deliveries, and delivery notes to ensure efficient administrative support.

9. Reporting and Performance Monitoring: Prepares office expense reports, analyzes daily and monthly retail sales performance, and escalates sales variations of 10% or more to the COO while monitoring store operations through screen-based quality-control reviews.

10. Operational and Expense Coordination: Follows up on VIP client maintenance requests, collects and reconciles senior management expense receipts, coordinates travel reimbursement claims, and handles other administrative assignments to ensure timely completion and proper documentation.

What will you need?

• Strong communication skills
• Strong presentation skills
• Time management
• F Awareness of the strong impact of facilitating the smooth running of the office work on the COO's daily tasks.
• Ability to handle any problems or inquiries on behalf of the COO when appropriate
• 5 up to 8 years of experience.
• Fluency in English