Accountant Payables & General Ledger (SAP)

Job Title: Accountant Payables & General Ledger (SAP ERP)

Department: Finance & Accounting

Reports To: Finance Manager

Job Purpose:

The Accountant Payables & General Ledger is responsible for managing vendor payments, maintaining accurate financial records, ensuring compliance with statutory tax obligations, and reconciling the general ledger. This role requires strong expertise in SAP ERP to efficiently handle financial transactions, optimize the payment process, and ensure seamless financial operations within the organization.

Key Responsibilities:

1. Accounts Payable Management:

• Processing vendor invoices and ensuring correct posting in SAP ERP.
• Reconciling vendor accounts and processing vendor payments on time through SAP.
• Ensuring payment is received for outstanding credit balances with vendors.
• Responding to vendor enquiries related to finance and payments.
• Maintaining and updating accounts payable records in SAP.
• Continuously improving the payment process by leveraging SAP functionalities such as automated workflows.

2. Statutory Compliance & Taxation:

• Filing statutory returns (PAYE, NHIF, NSSF, Housing Levy, etc.), ensuring accurate tax calculations in SAP.
• Filing VAT returns and Withholding Tax, and processing payments via SAP.

3. General Ledger Reconciliation & Financial Reporting:

• Performing month-end and year-end closing processes in SAP.
• Reconciling general ledger accounts using SAP financial modules.
• Maintaining and updating company loan schedules (PIF and ABF) within SAP.
• Assisting in bank reconciliations using SAP Bank Management.
• Generating payroll-related reports in SAP and sharing with HR.

4. Cash & Expense Management:

• Overseeing petty cash maintenance and recording transactions in SAP.
• Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, and statements in SAP.

5. Other Duties:

• Supporting financial audits by extracting reports from SAP and reconciling accounts.
• Assisting in budgeting and financial forecasting using SAP reporting tools.
• Any other work allocated by the supervisor.

Key Result Areas:

• Accuracy and timeliness of vendor payments processed in SAP.
• Timely reconciliation of general ledger accounts in SAP.
• Compliance with statutory obligations (on-time filing of PAYE, VAT, NSSF, etc.).
• Reduction in outstanding payables and improved vendor relations.
• Efficiency in expense tracking and petty cash management using SAP.
• Timeliness and accuracy of financial reports generated from SAP.

Qualifications & Experience:

• Bachelors degree in Accounting, Finance, or a related field.
• CPA, ACCA, or equivalent professional qualification is an added advantage.
• Minimum 3-5 years of experience in accounts payable, general ledger reconciliation, and tax compliance.
• Proven experience working with SAP ERP (SAP FI/CO module experience preferred).

Competencies & Skills:

• Strong knowledge of SAP financial modules (FI, AP, GL, Taxation, and Bank Management).
• Proficiency in SAP reporting and analytics tools.
• Excellent analytical and reconciliation skills.
• Strong understanding of statutory tax compliance and regulatory requirements.
• Ability to handle multiple priorities and meet strict deadlines.
• High level of accuracy, attention to detail, and problem-solving skills.
• Good communication skills and ability to liaise effectively with vendors and internal teams.