Executive Assistant

Position Overview:

We are looking for a highly skilled and efficient Executive Assistant/ Personal Assistant to support on of the senior executives in our organization. This role demands exceptional organizational abilities, the capacity to coordinate high-level internal and external engagements, and a deep understanding of operational efficiency in a fast-paced environment. 

The ideal candidate will thrive in a tech-savvy, innovation-focused workplace and play a pivotal role in enabling the executive to drive strategic objectives effectively.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to the senior executive, ensuring seamless day to day operations. 
• Meeting Coordination: Organize and manage high-level internal and external meetings, including preparing agendas, taking minutes, and ensuring actionable follow-ups are tracked and executed within set timelines. 
• Strategic Task Management: Act as a gatekeeper and key point of contact for the executive, prioritizing and managing critical tasks, emails, and correspondence. 
• Operational Efficiency: Proactively identify and implement improvements in processes, systems, and workflows to enhance the executive's productivity and time management. 
• Action Item Tracking: Monitor and follow up on deliverables from meetings and ensure accountability across teams for timely completion of assigned tasks. 
• Travel & Logistics: Manage travel arrangements, prepare itineraries, and coordinate logistical details to optimize the executive's time. 
• Stakeholder Engagement: Represent the executive professionally in interactions with high-profile stakeholders, fostering strong relationships and effective communication. 
• Technology Proficiency: Leverage IT tools and platforms to manage schedules, track performance metrics, and provide reports. Expertise in IT-related workflows and digital tools is essential. 
• Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism.

Qualifications & Skills:

• Educational Background: Bachelors degree in Business Administration, Communications, IT, or a related field. 
• Professional Experience: Minimum of 5 years of experience as a Personal Assistant to C-suite executives, preferably within a tech or creative organization. 
• IT Expertise: Proficiency in modern office technologies, digital tools, and software platforms (e.g., Microsoft Office, Google Workspace etc.) 
• Efficiency-Driven: Proven track record of improving operational efficiency and implementing systems that streamline executive workflows. 
• Organizational Excellence: Exceptional time management, prioritization, and multi-tasking skills. 
• Communication: Strong verbal and written communication skills, with the ability to engage with stakeholders at all levels. 
• Problem Solver: A proactive and resourceful individual who can anticipate needs and provide solutions. 
• Adaptability: Flexibility to handle changing priorities and a fast-paced environment.

Personal Attributes:

• Integrity and discretion in handling confidential matters. 
• High level of professionalism and attention to detail. 
• A collaborative and approachable demeanor. 
• Ability to work independently while maintaining alignment with the executive's goals.

What We Offer:

• A chance to work at the heart of a dynamic, creative, and tech-driven organization. 
• Opportunities to engage with high-profile stakeholders and contribute to impactful projects. 
• A culture of innovation, collaboration, and excellence.