Job Openings Accounts Receivable Accountant

About the job Accounts Receivable Accountant

JOB DESCRIPTION

ACCOUNTS RECEIVABLE ACCOUNTANT


Job Title: Accounts Receivable Accountant

Reporting To: MIS Manager

Department: Finance

Employment Type: Full Time

JOB SUMMARY

The Accounts Receivable (AR) Accountant is responsible for managing and executing all aspects of the accounts receivable process. This includes posting AR receipts, reconciling customer accounts, preparing AR reports, and ensuring compliance with company policies and tax regulations. The role requires attention to detail, strong organizational skills, and the ability to meet deadlines consistently.

KEY ROLES & RESPONSIBILITIES:

1. Posting AR Receipts, Withholding VATs, and Adjustments:

  • Post AR receipts and withhold VATs within 2 hours of receiving bank statements.
  • Allocate and pass petty adjustments within 24 hours.

2. Reconciliations:

  • Reconcile individual customer accounts and control accounts by the 1st day of each month.
  • Complete TIMS reconciliations by the 4th day of each month.

3. Issuing Credit Notes:

  • Issue credit notes as needed, ensuring completion within 14 days of lodging a complaint.

4. Account Statements:

  • Send account statements by the 1st day of each month.

5. Debtors Follow-Up and Collection:

  • Follow up with debtors and ensure collections are in line with the set targets and company policy.

6. Banking:

  • Ensure AR receipts are banked on their due dates.

7. AR Reporting:

  • Prepare various AR reports, including receipt registers, ageing reports, credit control reports, team activity reports, and sales and collection trends, by the 3rd day of the month or as required.
  • Update the sales and management teams on collection status by the end of each day.

8. Documentation:

  • Properly document AR records according to company policy.

9. Cash Flow Management:

  • Prepare and monitor cash flow analytics before the start of every Monday and update management on the cash situation.

10. Petty Cash Payments:

  • Initiate Pesawise payments as required, ensuring completion within 1 hour of the request.
  • Post incoming/outgoing Pesawise payments within 2 hours of receiving bank statements.
  • Reconcile Pesawise wallets within 24 hours of receipt of bank statements.
  • Properly document Pesawise records according to company policy.

11. Tax Filing:

  • File withholding taxes, withholding VAT, VAT, and Standard levy preferably 2 business days before their respective deadlines.

12. Compliance EHS and Food Safety:

Ensure compliance with company policies and OSHA guidelines.

Ensuring that the FSMS conforms to the requirements as established

Verify that all activities are conducted as planned and in line with FSMS.


KEY PERFORMANCE INDICATORS (KPIS)

1. Timeliness of Posting AR Receipts and Withholding VATs:

  • KPI: Post AR receipts and withhold VATs within 2 hours of receiving bank statements.
  • Target: 100% of transactions posted within 2 hours.

2. Efficiency in Allocations and Adjustments:

  • KPI: Allocate and pass petty adjustments within 24 hours.
  • Target: 98% of allocations and adjustments completed within 24 hours.

3. Accuracy in Reconciliations:

  • KPI: Reconcile individual customer accounts and control accounts by the 1st day of each month.
  • Target: 100% reconciliations completed accurately by the deadline.
  • KPI: Complete TIMS reconciliations by the 4th day of each month.
  • Target: 100% TIMS reconciliations completed accurately by the deadline.

4. Issuance of Credit Notes:

  • KPI: Issue credit notes within 14 days of lodging a complaint.
  • Target: 100% of credit notes issued within the specified timeframe.

5. Distribution of Account Statements:

  • KPI: Send account statements by the 1st day of each month.
  • Target: 100% account statements sent on time.

6. Debtors Follow-Up and Collection:

  • KPI: Follow up with debtors and ensure collection in line with the set target and company policy.
  • Target: Meet or exceed monthly collection targets.

7. Timeliness in Banking:

  • KPI: Ensure banking of AR receipts on the due dates.
  • Target: 100% of AR receipts banked on the due dates.

8. Preparation of AR Reports:

  • KPI: Prepare various AR reports, including receipt registers, ageing reports, credit control reports, team activity reports, and sales and collection trends, by the 3rd day of the month or as required.
  • Target: 100% reports prepared accurately and on time.
  • KPI: Update sales and management teams on collection status by the end of each day.
  • Target: 100% daily updates provided on time.

9. Proper Documentation:

  • KPI: Properly document AR records as per company policy.
  • Target: 100% compliance with documentation policies.

10. Cash Flow Management:

  • KPI: Prepare and monitor cash flow management (cash flow analytics) before the start of every Monday and update management on the cash situation.
  • Target: 100% of cash flow reports prepared and updates provided on time.

11. Efficiency in Pesawise Payments:

  • KPI: Initiate Pesawise payments within 1 hour of request.
  • Target: 98% of Pesawise payments initiated within 1 hour.
  • KPI: Post incoming/outgoing Pesawise payments within 2 hours of receiving bank statements.
  • Target: 100% of Pesawise payments posted within 2 hours.
  • KPI: Reconcile Pesawise wallets within 24 hours of receipt of bank statements.
  • Target: 100% reconciliations completed within 24 hours.
  • KPI: Properly document Pesawise records as per company policy.
  • Target: 100% compliance with documentation policies.

12. Timeliness in Tax Filing:

  • KPI: File withholding taxes, withholding VAT, VAT, and Standard levy preferably 2 business days before their respective deadlines.
  • Target: 100% of taxes filed at least 2 business days before deadlines.

Overall Performance:

  • KPI: Consistently meet or exceed all above targets.
  • Target: Achieve at least 95% of all specified KPIs each month.

Qualifications:

  • Bachelor's degree in Finance, Accounting, or a related field.
  • Proven experience in accounts receivable or a similar role.
  • Strong understanding of accounting principles and AR processes.
  • Proficiency in accounting software (SAP B1) and MS Office, particularly Excel.
  • Excellent organizational and time-management skills.
  • Attention to detail and accuracy.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Knowledge of local tax regulations and compliance requirements.

Key Competencies:

  • Analytical thinking and problem-solving skills.
  • Ability to handle multiple tasks and meet tight deadlines.
  • Customer-focused with a commitment to providing excellent service.
  • Strong ethical standards and integrity.

DIRECT REPORT:

None




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