Executive Assistant (EA) to the CEO

One of our client is seeking applications of Delhi, Noida & Gurgaon Local GRADUATES from a SECRETARIAL COLLEGE with 3-5 years of experienced as an Assistant Or Secretary to the MD of a company for highly organized and proactive position of Executive Assistant (EA) to the CEO at their factory location in Noida. 

(An office coordinator with steady experience in admin and coordination can also be considered)

Profile of an EA:

The EA will be responsible for providing high-level administrative and strategic support to the CEO, ensuring efficient management of schedules, communication, and  operational tasks. This role requires a detail-oriented professional with excellent communication skills and the ability to handle confidential information with discretion.

Skill Set Required:

EXCELLENT FOLLOW-UP SKILLS is the most important requirement.

• Strong working knowledge of MS Office, especially Excel & Word.
• Good command over English.
• Shorthand knowledge is a plus.

Other Requirements:

1. Should live within 45 minutes of travel time from the office.
2. Should be open to handling personal tasks for the CEO.

Key Responsibilities:

Administrative & Executive Support:

1. Manage and coordinate the CEOs calendar, meetings, and appointments.
2. Prepare reports, presentations, and correspondence on behalf of the CEO.
3. Handle confidential documents and maintain data security.
4. Manage travel arrangements, accommodations, and logistics for the CEO.
5. Draft emails, letters, and other business communications.

Operational & Business Support:

• Assist in factory operations by coordinating with department heads and ensuring smooth communication.
• Monitor and follow up on key tasks and deadlines assigned by the CEO.
• Maintain records of operational performance and prepare periodic reports.
• Act as a bridge between the CEO and various internal/external stakeholders.

Meetings & Coordination:

• Schedule, organize, and take minutes of executive meetings.
• Track action points and ensure timely completion.
• Liaise with vendors, clients, and partners as needed.

Special Projects & Strategic Assistance:

1. Support the CEO in decision-making by conducting research and data analysis.
2. Assist in policy formulation and implementation for the factory.
3. Handle ad hoc projects as assigned