Administrator - Company Secretariat

Industry: Food & Beverage
Location: Malta
Basis: Full time
Remuneration: Salary

Main Duties:

• Provide administrative support for the daily operations and improvement of the Company Secretariat
• Liaise with the Malta Stock Exchange regarding shares, transfers, and related documentation
• Handle shareholder, lawyer, and notary queries while updating statutory registers
• Assist with dividend and interest distributions, including issuing shareholder advice notices
• Support the organization of Board meetings, Directors' requests, and AGM administration
• Attend scheduled meetings and draft accurate, professional minutes in a timely manner
• Track multiple assignments and statutory deadlines to ensure timely project delivery
• Handle administrative duties and record-keeping for the company
• Assist company lawyers with documentation, debtor follow-ups, and administrative tasks

What skills do you need?

• Hold a minimum of an A' Level standard of education or a relevant Diploma
  Experience dealing with MSE considered an asset
• Demonstrate professional, approachable behavior with strong verbal and written communication
• Maintain full IT literacy and work efficiently with standard office applications
• Work capably on an independent basis while contributing effectively to a team
• Exhibit strong organizational, analytical, and proactive problem-solving skills
  
  Eligibility to work in the EU is a must

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