Workshop Administrator

Industry: Services

Location: Malta

Basis: Full time

Remuneration: Salary

Main Duties:

• Receive, record, and inspect all vehicles entering the workshop
• Complete all necessary documentation and update the software accordingly
• Deliver, track and update Work orders to the Supervisor for assignment of technical personnel
• Update records on time, including software with any related data
• Assure the staff complete the required works, and their job card
• Update the VOR status daily according to the progress of maintenance or repairs
• Ensure that towed vehicles have a WO and are prioritized in the VOR system
• Maintain constant communication with the Supervisor and Workshop Manager
• Ensure that all documentation related to completed repairs is properly filled
• Participate in internal audits related to WO management and VOR control
• Generate periodic reports depending on the exigencies of the workshop
• Follow company health and safety policies and any other duties required

What Skills do you need?

• ECDL qualification
• Intermediate/Advanced English required. Maltese and Spanish are desirable
• 2 years working experience in the same role or related roles like fleet operations, fleet logistics or vehicle maintenance workshop
• Proficient experience with documentary management, fleet logistics (eg Maximo)
• Proficient use of MS applications especially MS Excel and MS word
• Strong decision Making, Leadership & Team Working skills
• Strong Problem Analysis, organisational sensitivity and initiatives
• Understands the technicalities of Document Management Systems

Eligibility to work in the EU is a must

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