Admin Assistant (EHS)

Position Overview

The Admin Assistant – Environment, Health & Safety (EHS) provides administrative and operational support to ensure compliance with workplace safety, environmental regulations, and contractor management standards within a fast-paced manufacturing environment.

This role plays a critical part in maintaining regulatory documentation, coordinating contractor deployment, monitoring safety performance metrics, and supporting site-wide EHS initiatives to ensure safe and compliant operations.

Key Responsibilities

1. EHS Operations Support

• Monitor day-to-day contractor deployment to ensure adherence to safety policies and operational standards
• Track contractor attendance, manpower allocation, and daily output
• Coordinate shift schedules and task assignments aligned with production requirements
• Facilitate toolbox meetings and pre-shift safety briefings
• Support the implementation of site safety initiatives and compliance programs

2. Contractor & Site Coordination

• Serve as liaison between contracted personnel, operations teams, and management
• Ensure contractor compliance with safety standards, PPE requirements, and environmental protocols
• Assist in onboarding and safety orientation of newly deployed contractors
• Coordinate with operations to address manpower and safety concerns

3. Compliance & Documentation

• Maintain accurate and updated EHS documentation, incident logs, and contractor records
• Prepare periodic reports on safety performance, manpower utilization, and compliance metrics
• Monitor KPIs aligned with service level agreements and contractual targets
• Ensure all records are audit-ready for internal and external inspections (e.g., DOLE, DENR, LGU)

4. Environmental, Health & Safety Support

• Assist in implementing occupational health and environmental programs
• Provide administrative support to the EHS Committee and safety meetings
• Support incident investigations through proper documentation and data consolidation
• Maintain and update the EHS database and tracking systems

Qualifications

• Bachelors degree in Environmental Science, Occupational Safety, Engineering, Business Administration, or related field
• Certified Safety Officer II (SO2)
• At least 2–3 years of relevant experience in manufacturing, FMCG, logistics, or industrial operations
• Experience in EHS compliance, contractor coordination, or site safety support is preferred
• Knowledge of Philippine labor laws and DOLE Occupational Safety and Health (OSH) Standards is an advantage

Skills & Competencies

• Strong documentation, reporting, and record-keeping skills
• High attention to detail with a compliance-focused mindset
• Ability to coordinate with multiple stakeholders across operations and contractor teams
• Proficiency in Microsoft Excel and database systems
• Effective communication and facilitation skills
• Ability to work in a structured and highly regulated environment

Key Performance Indicators (KPIs)

• Accuracy of contractor attendance and productivity tracking
• Timeliness and completeness of EHS documentation and reports
• Compliance rate with site safety protocols
• Zero major audit findings related to documentation
• Timely submission of incident reports