Facilities and Admin Assistant

Job Summary / About the Job
At Q2 HR Solutions, we are looking for a highly organized and proactive Facilities and Admin Assistant (Front Desk & Office Operations) to support day-to-day office operations and ensure a professional workplace environment. This role is ideal for someone who is service-oriented, detail-focused, and thrives in a fast-paced corporate setting.

Key Responsibilities

• Welcome and assist clients, visitors, and employees in a professional and friendly manner
• Manage incoming calls, inquiries, and office communications
• Maintain a clean, organized, and client-ready reception and workplace environment
• Manage meeting room bookings and ensure room readiness (AV setup, supplies, cleanliness)
• Handle incoming and outgoing mail, courier services, and document tracking
• Maintain accurate records, filing systems, and administrative documentation
• Monitor office supplies and pantry items; ensure timely replenishment
• Coordinate with vendors and procurement for supplies and services
• Support administrative tasks such as filing, data entry, and report preparation
• Assist in workplace coordination, logistics, and internal events
• Ensure compliance with records management, confidentiality, and office protocols

Qualifications

Education

• Bachelor's degree in any related field (fresh graduates are welcome)

Experience & Skills

• Strong communication and interpersonal skills
• Highly organized, detail-oriented, and proactive
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Professional demeanor with strong customer service orientation
• Ability to handle confidential information with discretion
• Willing to work on-site

Benefits

• Competitive salary
• HMO coverage
• Life insurance
• Allowances
• Convertible leaves

Why Join Us (Q2 HR Solutions)

• Collaborative and people-centered work environment
• Exposure to corporate office operations and workplace management
• Opportunities for learning and career growth
• A culture that values professionalism, service excellence, and efficiency