Inventory & Supply Chain Administrator

Job Summary

We are looking for an experienced Inventory, Supply Chain, and Manufacturing Administrator with strong inventory management, supply chain coordination, and data accuracy experience.

This role will be responsible for supporting inventory-related activities, maintaining accurate system data, coordinating logistics and stock movement, and helping improve processes across inventory, supply chain, manufacturing, e-commerce, and accounting workflows.

The ideal candidate is highly detail-oriented, process-driven, analytical, and comfortable working with inventory management systems, e-commerce platforms, manufacturers, logistics partners, and accounting tools.

Key Responsibilities

• Set up, design, and maintain customer, supplier, and product data in the Inventory Management System, or IMS.
• Upload and maintain product data, including SKUs, BOMs, product configurations, and other related information.
• Ensure the accuracy of product, supplier, customer, barcode, and batch code records.
• Manage packing compliance requirements.
• Ensure data is accurate, current, and aligned with best practices and data quality standards.
• Run weekly stock reconciliation reports and identify the root causes of inventory discrepancies.
• Support corrective actions to reduce recurring inventory errors.
• Coordinate freight and logistics bookings, considering stock movements, lead times, and timing requirements.
• Process purchase orders in the system based on approved procurement instructions.
• Identify cost-saving opportunities across inventory and fulfillment processes, including slow-moving stock, pack configurations, and supplier pricing trends.
• Design or update custom document templates generated from the IMS for purchase, sales, and warehouse processes.
• Oversee data flow and system integrations between e-commerce, inventory, and accounting platforms.
• Support the end-to-end purchase and sales workflow, including A/P, A/R, sales, inventory, and cost of goods sold.
• Support the full e-commerce order lifecycle, from order placement to completion, including returns and exchanges.
• Perform reconciliation and discrepancy analysis between inventory and accounting platforms.
• Troubleshoot data-related issues as needed.

Qualifications

• Minimum of 5 years of experience in inventory, supply chain, manufacturing administration, or a related field.
• Hands-on experience with Cin7 / Cin7 Core, Mintsoft, Amazon, retailers, and Xero is required.
• Experience working directly with manufacturers is essential.
• Strong knowledge of inventory management systems, e-commerce platforms, third-party logistics, and accounting software.
• Familiarity with purchase and sales workflows, including A/P, A/R, inventory, and cost of goods sold.
• Proficient in Excel or Google Sheets, Microsoft Office, and email communication tools.
• Strong analytical, problem-solving, and decision-making skills.
• Able to identify discrepancies and resolve issues proactively.
• Excellent verbal and written English communication skills.
• Highly detail-oriented, organized, and able to manage time accurately and efficiently.
• Able to work independently with minimal supervision and perform well under pressure.
• Willing and able to research and understand relevant international compliance requirements.