About the job Administrative Assistant
About Purple:
At Purple, we specialize in connecting top-tier LATAM talent with companies across the US. Our mission is to deliver exceptional outsourcing solutions that empower businesses to scale efficiently while maintaining high-quality standards.
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have previous experience managing calendars, budgeting for trips and projects, invoicing, and excellent communication skills. This role requires someone who can multitask and handle various administrative tasks efficiently and accurately.
Hours: 11 AM - 8 PM (Bolivia Time)
Key Responsibilities:
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Manage and maintain executives' calendars, scheduling appointments and meetings
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Coordinate travel arrangements and create detailed itineraries for business trips
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Track expenses and create budgets for trips, projects, and other company initiatives
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Prepare and send invoices to clients and vendors, ensuring timely and accurate payments
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Communicate effectively with team members, clients, and vendors via email, phone, and meetings
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Maintain and organize important documents, records, and files
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Assist with special projects and events as needed
Qualifications:
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Previous experience in an administrative role, preferably in a fast-paced environment
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Excellent organizational and time-management skills
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Strong communication skills, both written and verbal
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Proficient in Microsoft Office and other relevant software
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Ability to prioritize tasks and meet deadlines
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Attention to detail and accuracy
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Proactive and able to take initiative
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Ability to maintain confidentiality and handle sensitive information