Team Coordinator - Procurement

Job Description:

Job Details:

Job Title: Team Coordinator - Procurement

Location: Dubai, UAE

Salary: AED 8,000 - 9,000 per month

Contract Period: 9 months

Visa: Provided

Company Type: Multinational Company

Working Environment: In-Person

Job Responsibilities:

• Complicated diary management arranges meetings on a daily basis, both virtual and in person, and reschedules if needed.
• Screening, redirecting, and responding to e-mails as appropriate. This may include typing general email correspondence and reports.
• Organization of international and local travel, including preparations of itineraries and visa applications, together with the management of out-of-office requirements.
• Organizing local meetings on site or offsite, including coordination of country visits and LT meetings.
• Preparation of PowerPoint presentations, Excel spreadsheets, (PowerBI) reports, and materials for meetings.
• Liaison with internal customers and external contacts.
• Proactively tackling issues related to administrative processes to ensure speed and efficiency, improving them for the team.
• Processing expenses and invoices using relevant systems.
• Responding to queries and requests for information from executives, business partners, regions, etc. on an ad hoc basis based on priorities set together with the leader.
• Responsible for managing team expenses and following through with relevant stakeholders.
• Coordinate the procurement of necessary supplies, software, or equipment for the team.
• Leading the administration of team engagement activities and any ad hoc team requests required.
• Coordinate with other assistants or departments to ensure cohesive operations.

Qualifications:

• At least 2+ years of relevant experience.
• Proven experience as an Executive Assistant, Administrative Assistant, or in a related role.
• Strong verbal and written communication skills strong knowledge of MS Office tools.
• Ability to maintain confidentiality and discretion at all times.
• Proven ability to handle multiple tasks simultaneously and meet tight deadlines.
• Excellent organizational skills and attention to detail.
• Strong interpersonal skills.
• Agile in thinking and acting.
• Creative problem solver.
• Curious and proactive.
• Stakeholder management and strong teamwork.
• Action-driven and passionate.

Benefits:

• Medical Insurance: Comprehensive health coverage for the duration of the contract.
• Visa Assistance: The company will facilitate the visa process for the selected candidate.
• Annual Leave: Entitled to annual leave as per UAE labor laws.