Technical Services Admin Associate

The Technical Services Admin Associate is responsible for supporting the administrative operation of the Technical Services TS Crane Department at Container Yard 7. The incumbent coordinates with different stakeholders to ensure that all the necessary administrative tasks are done.

Job Responsibilities:

Coordinate with stakeholders to ensure the admin tasks are performed.

1. Coordinate and follow up the request and approval of Official Business Travel Authorization (OBTA, RCA).

2. Coordinate flight request and e-tickets, transportation and hotel arrangements for TS Crane Maintenance Engineers and Maintenance Technicians with the HR Admin.

3. Follow up and check all RCA liquidations and receipts of all TS Crane Staff on OB.

4. Collate data and create PowerPoint presentations for the Head of Technical Services TS Crane

5. Manage the inventory level of office supplies in TS Crane CY7.

6. Assists the TS Crane Technical Advisor with Monitoring, follow up and coordinate the PR, PO and other requests in Sertica

7. Assist TS Cranes operational planning with jobs arrangements and coordination with Ship Mangers.

8. Create minutes of the meeting for weekly or monthly department meetings.

9. Coordinate with the HR for any HR related concerns and inquiries raised by the Maintenance Technicians.

10. Other related tasks that may be assigned by the Head of Technical Services TS Crane

Qualifications:

• Bachelor's degree in Business Administration, Office Administration, Logistics, Supply Chain or a related discipline.
• Preferably with 3 or more years experience in administrative roles.
• Knowledge of effective record-keeping practices, file organization, and document management
• Proficient in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Workspace (Google Docs, Sheets, Slides, Gmail), and other relevant software tools