Admin and Finance Support

About the Role

We are seeking a highly organised and systems-focused Admin and Finance Support to provide day-to-day support across HR administration, payroll processing, employee records, and HR systems.

This role would suit someone with previous HR administration or payroll experience, ideally within an Australian business or trade/construction environment, who has an understanding of Australian employment practices and Awards.

The successful candidate will be comfortable working with systems, processing high volumes of information, and taking initiative to research and understand HR requirements when needed. Employment Hero experience is highly desirable, particularly experience setting up and maintaining employee records and HR processes within the platform.

For the right person, this role has the potential to grow into a more integral HR position with increasing responsibility across HR operations and compliance.

Key Responsibilities

HR Administration & Employee Support

• Set up and maintain employee records and profiles within Employment Hero.
• Assist with the onboarding and setup of new employees.
• Maintain accurate and up-to-date employee information and documentation.
• Process and monitor employee leave applications.
• Process employee reimbursement and expense forms.
• Review and process employee timesheets accurately and efficiently.
• Provide general administrative support across HR activities.
• Assist with employment documentation and other HR-related administrative tasks.

Payroll Support

• Provide weekly payroll administration support for approximately 135 employees.
• Review and process a high volume of timesheets.
• Check timesheets for accuracy, completeness, and consistency.
• Identify and follow up on discrepancies or missing information.
• Assist with payroll-related queries and employee requests.
• Ensure payroll information is accurately maintained within the relevant systems.

HR Systems & Processes

• Use Employment Hero and other systems to maintain accurate employee data.
• Support the implementation and ongoing administration of HR systems and processes.
• Identify opportunities to improve administrative processes and efficiency.
• Ensure HR records and documentation are organised and maintained accurately.

Australian HR & Awards Support

• Develop a working understanding of relevant Australian employment Awards and conditions.
• Research Awards, employment conditions, and HR requirements when information is not immediately known.
• Assist with identifying potential HR or payroll issues and escalate matters where appropriate.
• Work alongside management and external HR advisers on HR compliance matters as required.

About You

We are looking for someone who is:

• Experienced in HR administration, payroll administration, HR support, or a similar role.
• Ideally experienced working with an Australian company, particularly within a trade, construction, or similar industry.
• Familiar with Australian employment conditions and Awards, or willing and capable of learning them.
• Experienced with Employment Hero or similar HR/payroll systems.
• Highly comfortable working with systems and technology.
• Strong in data entry and administrative processing.
• Detail-oriented and able to identify discrepancies and errors.
• Comfortable processing a high volume of timesheets and employee information.
• Able to manage confidential employee information appropriately.
• A self-starter who demonstrates common sense, initiative, and problem-solving ability.
• Willing to research and find answers rather than waiting for instructions.
• Highly organised and able to manage recurring weekly deadlines.
• Clear and professional in communication.

Experience & Qualifications

Essential:

• Previous experience in HR administration, payroll administration, HR support, or a related administrative role.
• Strong computer and systems skills.
• High attention to detail and accuracy.
• Ability to process high volumes of information efficiently.

Highly Desirable:

• Experience using Employment Hero.
• Experience supporting payroll for an Australian workforce.
• Experience working with Australian Awards and employment conditions.
• Experience in an Australian trade, construction, or similar industry.
• Experience supporting payroll for a workforce of 100+ employees.