mSupply Data Entry Assistant

Programme/Section/Zonal Office: Health Section

Duty Station: All 34 provinces (Multiple Locations)

Title of Extender: mSupply Data Entry Assistant

Number Required: 24

Time Frame: 3 months initially (extendable)

Geographic Focus (Province/District): Provincial Capitals

TASK TO BE PERFORMED

• Make sure to enter all the supplier invoices are recorded in mSupply (which are received from any sources including UNICEF, NGO local procurement, donation etc).
• Make sure to record all distributions to Health Facilities in mSupply.
• Keep track of all documents including Supplier Invoices (received from any sources) and Customer Invoices (distribution to health facilities).
• Ensure the collection of monthly reports from health facilities (HFs), verify the consistency of the data, and enter all information, including consumption reports, damaged or wasted items, and stock-out days.
• Make sure to check data quality before entering pharmaceutical data into mSupply database.
• Make sure to collaborate with UNICEF mSupply Focal point and other team members to ensure accurate and reliable data is recorded in mSupply database.
• Check and verify the quality of consumption reports or data submitted by HFs, communicate incomplete and unclear report to the relevant health facility to take corrective measures.
• Ensure that the necessary backup procedures for mSupply data are in place and regular backups are taken.
• Report errors in data and incomplete invoices before entering the mSupply databases.
• Ensure that all hard and soft copies of reports, GRNs, and documents entered into m-Supply are properly filed and recorded.

Minimum Qualification and Experience:

• Bachelors degree in Computer Science (fresh graduate)
• 2 years experience in data entry.
• Fast typing skills; Knowledge of touch typing system is strongly preferred
• Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)