Lease Administrator - Retail

PURPOSE OF ROLE:

We are seeking a detail-oriented and proactive Lease Administrator to join our clients retail property team. This role is responsible for the accurate administration, coordination, and tracking of lease agreements across their retail portfolio. The ideal candidate will have experience in lease documentation, critical date tracking, and a good understanding of commercial lease terms.

KEY RESPONSIBILITIES

• Maintain and update lease data in the lease management system (e.g., new leases, renewals, expirations, rent changes).
• Monitor critical dates (renewals, expirations, rent escalations, etc.) and ensure compliance with lease terms.
• Prepare lease abstracts and summaries for internal stakeholders.
• Ensure timely processing of rent, utilities, and other lease-related expenses.
• Liaise with landlords, tenants, legal, and finance departments to resolve discrepancies and manage lease obligations.
• Assist with the preparation and review of lease agreements, amendments, and other legal documents.
• Support internal audits and reporting requirements related to leases and occupancy costs.
• Maintain electronic and physical lease files, ensuring they are organized and up to date.
• Track store openings, closings, relocations, and ensure all associated lease admin tasks are completed.

PERSONAL ATTRIBUTES AND QUALIFICATIONS

• Grade 12 
• Previous experience in Lease & Account administration in the property or retail environment
• Good verbal and written communication skills 
• High level of attention to detail 
• Efficient on MS Excel