Personal Assistant / Family Office

We are looking for:

A highly organized, discreet, and proactive Personal Assistant to support the day-to-day operations of a high-net-worth individual and their Family Office. The ideal candidate will be hands-on, adaptable, and able to manage a variety of personal, administrative, and lifestyle-related tasks with a high level of professionalism and confidentiality.

Key Responsibilities:

• Provide full personal assistance to the principal, including daily scheduling, calendar management, travel planning, and correspondence handling
• Manage personal and household-related tasks such as bill payments, appointments, gifts, and errands
• Act as a key point of contact for household staff, service providers, and vendors
• Coordinate travel logistics: booking flights, accommodations, visas, and detailed itineraries
• Handle confidential documents, maintain records, and manage filing systems (both digital and physical)
• Support event planning and execution for private functions (dinners, trips, celebrations)
• Assist with family-related tasks including school communications, healthcare appointments, and holiday arrangements
• Liaise with the family office team on financial or legal tasks when required (e.g. signing documents, delivering information)
• Ensure smooth day-to-day operations with a proactive can-do attitude
• Be on-call for urgent matters outside standard working hours, if necessary

Key Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role ideally within a family office or private household
• Excellent organizational and multitasking skills, with strong attention to detail
• High level of discretion and trustworthiness when handling sensitive information
• Strong written and verbal communication skills
• Tech-savvy and confident using MS Office, Google Workspace, apps for planning and communication
• Proactive, solution-oriented, and calm under pressure
• Ability to work independently and manage competing priorities
• Flexibility with working hours and availability
• Fluency in Russian and English, additional languages are a plus
• Bachelors degree or relevant qualification
• Valid driving license (if needed for errands)