Senior Accounts Payable (AP) Manager

Job Summary:

The Senior Accounts Payable (AP) Manager oversees the entire accounts payable department and ensures the timely and accurate processing of invoices, expense reports, and payments. This role is responsible for managing AP operations, supervising a team, and developing and implementing policies and procedures to streamline the AP process. The Senior AP Manager plays a critical role in ensuring financial controls, compliance with company policies, and fostering relationships with vendors and internal stakeholders.

Key Responsibilities:

• Leadership & Team Management:
• Lead, mentor, and manage the accounts payable team, providing guidance and support to ensure efficient operations.
• Oversee staff performance, set objectives, and manage professional development for AP team members.
• Develop and maintain a collaborative team environment that promotes excellence, accountability, and growth.
• Accounts Payable Operations:
• Manage all accounts payable functions, including invoice processing, payments, vendor management, and employee expense reports.
• Ensure timely and accurate processing of invoices and payments while adhering to company policies and procedures.
• Establish and maintain vendor relationships, resolving any payment or billing issues in a timely manner.
• Manage month-end and year-end closing processes for AP, including reconciliations and financial reporting.
• Policy Development & Compliance:
• Develop, implement, and continuously improve AP policies, procedures, and internal controls to optimize efficiency and reduce risk.
• Ensure compliance with applicable tax regulations, company policies, and external reporting requirements.
• Lead initiatives to improve automation and efficiency within the AP process through technology and system upgrades.
• Cross-Department Collaboration:
• Collaborate closely with procurement, finance, and other departments to ensure seamless processing of invoices and vendor payments.
• Work with internal and external auditors to ensure the integrity of financial information and internal controls.
• Act as the primary point of contact for escalations related to accounts payable issues.
• Data Analysis & Reporting:
• Provide regular AP performance metrics and reports to management, highlighting any issues or areas for improvement.
• Conduct analysis of accounts payable data to identify trends, potential cost savings, and process optimization opportunities.
• Ensure accurate and timely preparation of reports for internal and external stakeholders.

Qualifications:

• Bachelors degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 7-10 years of experience in accounts payable, with at least 3 years in a management role.
• Strong understanding of accounting principles, AP processes, and internal controls.
• Proficiency with ERP systems (Netsuite) and advanced knowledge of Microsoft Excel.
• Excellent leadership, organizational, and problem-solving skills.
• Strong interpersonal and communication skills, with the ability to manage vendor relationships and work collaboratively across departments.
• High level of attention to detail and accuracy.
• Ability to handle multiple tasks, meet deadlines, and adapt to a fast-paced environment.