Executive Coordinator

Job Title: CEO Office Coordinator

Location: Lahore
Job Type: Full-Time
Experience Required: 2-4 Years

We are seeking a detail-oriented and proactive CEO Office Coordinator to support the Chief Executive Officer in managing daily operations, communications, and cross-functional coordination. The ideal candidate will ensure smooth workflow, provide administrative and project support, and act as a central point of contact between the CEO's office and internal/external stakeholders. This role requires strong organizational skills, discretion, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Coordinate and manage the CEO's calendar, schedules, meetings, and travel arrangements.
• Serve as a liaison between the CEO and internal teams, clients, and external partners.
• Assist in tracking and following up on projects, tasks, and deadlines to ensure timely completion.
• Prepare and organize meeting agendas, presentations, reports, and documentation for leadership.
• Facilitate effective communication and information flow between the CEO's office and departments.
• Support the CEO in decision-making processes by gathering data, conducting research, and preparing summaries.
• Maintain records, confidential files, and correspondence in an organized manner.
• Coordinate logistics for board meetings, conferences, and stakeholder engagements.
• Contribute to office operations and process improvements to enhance efficiency.

Requirements

• Bachelor's degree in business administration, Management, or related field (preferred).
• 2-4 years of experience in a coordinator, executive support, or administrative role.
• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, etc.).
• Excellent written and verbal communication skills.
• Professional demeanor, discretion, and the ability to handle sensitive information.
• A proactive mindset with problem-solving skills and adaptability in a fast-paced setting.