Senior Executive Assistant to the President & Executive Leadership Team (Remote)

About Prime Pensions

Prime Pensions, Inc. is a nationally recognized actuarial, consulting, and retirement plan administration firm serving employers across the United States since 1975. We specialize in 401(k), profit sharing, cash balance, and defined benefit retirement plans, delivering customized solutions backed by exceptional service, technical expertise, and attention to detail.

Recognized as one of the nation's leading defined contribution plan administrators and named a Best Place to Work in New Jersey by NJBIZ, Prime Pensions continues to grow through a commitment to excellence, innovation, and client service.

We are seeking an experienced Senior Executive Assistant to serve as a trusted business partner to the President and Executive Leadership Team.

The Opportunity

This is not a traditional administrative support role.

We are seeking a highly capable professional who can anticipate needs, manage competing priorities, streamline executive operations, and serve as a force multiplier for senior leadership. The successful candidate will be a proactive problem solver, exceptional communicator, and trusted confidant who thrives in a fast-paced, high-accountability environment.

This position offers significant visibility across the organization and the opportunity to work closely with executive leadership on strategic initiatives and organizational priorities.

Key Responsibilities

Executive Office Management

• Manage complex and constantly evolving calendars for the President and executive leadership team
• Prioritize competing demands and ensure executive time is aligned with business objectives
• Anticipate scheduling conflicts, identify solutions, and proactively adjust priorities as needed
• Coordinate executive workflows and ensure critical deadlines are met

Executive Communications

• Serve as a primary liaison between executive leadership and internal and external stakeholders
• Draft, edit, and manage executive communications, presentations, reports, and correspondence
• Maintain professionalism and discretion when handling sensitive business matters
• Ensure timely communication and follow-through on executive initiatives

Meeting & Leadership Support

• Coordinate leadership meetings, board meetings, strategic planning sessions, and company-wide initiatives
• Prepare agendas, meeting materials, presentations, and briefing documents
• Attend meetings as needed, capture decisions and action items, and drive accountability for follow-up
• Monitor progress on executive priorities and strategic initiatives

Strategic Project Coordination

• Assist with special projects and cross-functional initiatives on behalf of executive leadership
• Coordinate activities across departments to ensure alignment and execution
• Identify opportunities to improve efficiency, communication, and organizational effectiveness
• Support implementation of new processes and operational improvements

Administrative & Operational Support

• Coordinate travel arrangements, itineraries, and expense reporting
• Support executive events, leadership retreats, and company meetings
• Maintain organized documentation, records, and executive files
• Manage sensitive and confidential information with the highest level of discretion

Required Qualifications

• 7+ years of executive assistant experience supporting senior executives, preferably at the C-suite or President level
• Demonstrated experience managing multiple executive calendars and competing priorities
• Exceptional organizational and project management skills
• Outstanding written and verbal communication abilities
• Advanced proficiency with Microsoft Outlook, Microsoft Office Suite, Microsoft Teams, and virtual collaboration tools
• Proven ability to operate independently with minimal supervision
• Strong judgment, professionalism, and discretion
• Experience working in a fast-paced, deadline-driven environment
• Ability to prioritize effectively and maintain attention to detail under pressure

Preferred Qualifications

• Experience supporting a President, CEO, Founder, or executive leadership team
• Experience within professional services, financial services, consulting, accounting, legal, or retirement plan administration firms
• Familiarity with project management software and workflow tools
• Experience coordinating board meetings and executive-level events
• Prior experience in a fully remote work environment

What Success Looks Like

In this role, you will:

• Anticipate executive needs before they arise
• Create structure and efficiency in a fast-moving environment
• Ensure executive priorities remain organized and on track
• Build trusted relationships across the organization
• Enhance the effectiveness and productivity of the executive leadership team

Compensation & Benefits

• Competitive compensation package
• Annual performance-based raises and bonus opportunities
• 401(k) plan with employer contributions
• Medical, dental, and vision insurance
• Voluntary supplemental benefits
• Paid time off and company holidays
• Professional development opportunities
• Fully remote work environment

Why Join Prime Pensions?

Prime Pensions is built on professionalism, accuracy, accountability, and exceptional service. We value team members who take ownership, solve problems, and contribute to a culture of excellence.

If you are a highly organized, resourceful professional who enjoys partnering with senior leaders and making a meaningful impact on organizational success, we encourage you to apply.

Position Type: Full-Time

Work Location: Remote