Operations Admin - Remote

About Us:

Praetorian Power Protection is a trusted provider of electrical testing, maintenance, and commissioning services, delivering high-quality solutions to ensure electrical systems perform safely and efficiently. As a NETA-accredited firm, we specialize in performing electrical testing, inspections, and preventative maintenance to ensure compliance with industry standards and codes.

We are seeking a detail-oriented and highly organized Operations Administrator to join our team. The ideal candidate will support day-to-day administrative functions, streamline processes, and contribute to the smooth operation of our electrical testing and maintenance services.

Key Responsibilities:

• Administrative Support:
• Provide administrative support to the operations team, including scheduling, coordinating, and tracking electrical testing projects.
• Maintain accurate records of service calls, test results, and maintenance activities.
• Prepare and update job documentation, reports, and project files for clients and team members.
• Compliance & Reporting:
• Insurance Project COIs for Clients, Vehicle and Business insurance, Insurance claims handling.
• Business Licensing in multiple states, registering with state SOS and DOR departments for new states
• Compile and generate reports for clients, including test results, service summaries, and recommendations.
• Communication & Client Relations:
• Serve as a liaison between clients, field technicians, and management to ensure clear communication and efficient project execution.
• Address client inquiries, follow up on project statuses, and resolve any issues that may arise.
• Data Entry & Recordkeeping:
• Input data related to jobs, projects, and maintenance into the companys database and software systems.
• Maintain up-to-date, accurate records of completed projects and service history.
• General Office Administration:
• Assist with invoicing and billing, ensuring all project costs are recorded and accurate.

Qualifications:

• Education: High school diploma or equivalent; Associates or Bachelors degree in business administration, operations management, or related field preferred.
• Experience:
• At least 2 years of experience in an administrative or operations support role, preferably within the electrical, construction, or technical services industry.
• Experience working with a NETA testing firm is a plus.
• Skills:
• Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and experience with project management or CRM software.
• Attention to detail and accuracy in recordkeeping and reporting.
• Ability to work independently as well as part of a team.
• Strong problem-solving skills and ability to adapt to changing priorities.

Working Conditions:

• Full-time position, Monday through Friday.
• Must be able to work 7am 4pm Pacific time
• Remote with occasional travel to client sites or job locations.
• Ability to work in a fast-paced environment and manage competing deadlines.

Benefits:

• Hourly rate - $27 - $30
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) retirement plan
• Opportunities for professional development and growth within a NETA-accredited company

If you have an interest in learning more, send a copy of your resume to resumes@praetorianpower.com.