Admin Assistant Manager , MIning ( East Kalimantan )

An Admin Assistant Manager handling administrative tasks typically has a variety of responsibilities that support the smooth operation of an organization.

Job Title: Admin Assistant Manager

Key Responsibilities:

1. Administrative Support:

   • Oversee and manage daily administrative operations, ensuring efficiency in all administrative processes.

   • Provide support to senior management, departments, and staff with various administrative tasks.

   • Organize and schedule meetings, appointments, and travel arrangements for management.

   • Prepare, organize, and maintain office documents and files, ensuring proper record-keeping.

2. Office Management:

   • Supervise office supplies and inventory, ordering new stock as necessary.

   • Maintain office equipment and arrange for repairs or maintenance when needed.

   • Ensure the office environment is clean, organized, and conducive to productivity.

3. Team Supervision:

   • Assist in supervising and training junior administrative staff and office assistants.

   • Assign and delegate administrative tasks to junior staff and ensure deadlines are met.

   • Monitor team performance and ensure adherence to office policies and procedures.

4. Communication and Coordination:

   • Serve as the primary point of contact for internal and external communications.

   • Facilitate communication between departments, management, and external clients or vendors.

   • Handle correspondence, emails, and phone calls professionally and promptly.

5. Event and Meeting Coordination:

   • Coordinate and organize company events, conferences, and meetings.

   • Take minutes during meetings, and distribute them afterward for record-keeping and follow-up.

6. Data Entry and Reporting:

   • Maintain databases, spreadsheets, and other office records.

   • Prepare regular administrative reports for senior management as required.

   • Assist with data analysis or other reporting tasks as necessary.

7. Budgeting and Expense Management:

   • Track office-related expenses and assist in budgeting for office supplies and administrative needs.

   • Assist with financial tasks such as invoice processing and expense reporting.

Skills and Qualifications:

• Proven experience in administrative roles, preferably in a managerial capacity.

• Excellent organizational and multitasking skills.

• Strong communication skills, both written and verbal.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).