Executive GA - Railway Systems Project

Job Title: Executive Administration

Location: Jakarta Selatan, Indonesia

Reports To: Project Accountant

Job Summary:

The General Administrator is responsible for providing administrative support to ensure the organizations efficient operation. This role involves overseeing day-to-day office functions, coordinating office procedures, handling clerical duties, managing records, and ensuring that office resources are utilized effectively. The General Administrator plays a critical role in maintaining a smooth and organized work environment, supporting various departments, and enhancing the productivity of the team.

Key Responsibilities:

1. Office Management:

Oversee general office functions to ensure smooth day-to-day operations.

Maintain office supplies inventory, reorder stock as necessary, and ensure office equipment is functional.

Coordinate office maintenance and repairs, liaising with service providers.

Managing the office boy.

2. Travel and Event Coordination:

Organize travel arrangements for staff, including booking flights, accommodation, and transportation.

Assist in coordinating company events, meetings, and conferences, including venue booking, catering, and logistics.

Managing the company vehicle.

3. Staff Guest house Management

Coordination with the cook and helper on daily basis for upkeeping the guest house.

Ensuring drinking water and other essential requirements at guest house.

Coordination with the building management for dealing with issues if any.

5. Invoice & Documentation

Following with the vendors for the timely submission of bills.

Preparing periodical and monthly report pertaining to administration.

Qualifications and Requirements:

Bachelors degree

Minimum of 5 to 10 years of experience in handling administration in large organization. Preferable in construction projects.

Proficiency in ERP systems & MS-Excel , Word & power point.

Excellent analytical, problem-solving, and decision-making skills.

Strong communication and leadership abilities.

Ability to work under pressure and meet tight deadlines.

Fluency in English and Bahasa Indonesia.